CONTACT INFORMATION:
Monday through Thursday, 8 a.m. - 4 p.m. and Friday, 9:15 a.m. - 4 p.m. Please note that visitors may not be added to in-person queues past 3:45 p.m.
Plan name is misspelled, missing key words or out of order (ex. Agreement says Smith Subdivision Sec. 1 instead of Smith Subdivision, Landbay 2, Section 1, Parcel 3 as shown on plan)
Plan number is missing digits or has extra digits (ex. Plan, PAWS and bond/permit package letters says "1234-SP-001" but agreement say "001234-SP-001-2" or "1234-SP-01")
Form of payment and/or bond amount is not listed, or lists wrong amount and information
Project name, plan number or agreement date missing or incorrect on the header of the second page
Signature Blocks
Missing or wrong title(s)
Missing or wrong printed name
Missing middle initial in signature or in printed name
Developer's name is wrong
"By" lines missing or incorrect
Notary Blocks
Notary doesn't include title next to name (development agreement only)
Notary notarizes own signature
Notary date is before date of agreement
Notary registration number missing (Virginia)
Missing notary seal
Signature Authority
Name and/or title on agreement doesn't match signature authority
Developer remits pertinent sections of operating agreements/bylaws or refuses to provide them all together
Consent of Members and/or Managers dated after date of development agreement
LLC certs, secretary certs, etc. dated after date of development agreement
Certifications not signed, notarized or sealed correctly
Certifications signed by individual signing the agreement and not another officer of the company.
Performance Bonds
Date of agreement referenced doesn't match date of development agreement
Date Bond Executed has a big gap with Date of Agreement
Bond amount is entered in liability limit field instead of treasury listing
Name of surety company and bond number not listed or listed incorrectly on the header of the remaining pages
Developer name and address not consistent with that shown on agreement
The form is not signed or notarized correctly
Power of attorney for the surety company lists the wrong attorney-in-fact
Power of attorney is not dated consistently with the bond form.
Letters of Credit
Amount written out or numerically instead of both (required)
Developer name and address not consistent with that shown on agreement
Coversheet added as page one and includes additional information that's not acceptable
Expiry language adds "at our counters"
Expiry date is not at least 6 months beyond the development agreement date
Additional headers added not found on our sample
Extra wording, commas, spacing…etc.
Authorized officer's name and title not consistent with bank signature authority cert
Signature and/or notary page on a separate page with no header reference to the letter of credit number and date.
Certificate of Insurance
Plan name, number and additional insured missing from description of operations field
Developer name and address don't match agreement
Certificate holder field is completely wrong or missing/has incorrect information (suite number, office name, etc.)