Management and Budget

Fairfax County, Virginia

CONTACT INFORMATION: Our office is open 8:00 AM - 4:30 PM M-F

703-324-2391
TTY 711

12000 Government Center Parkway Suite 561
Fairfax, VA 22035-0074

Christina Jackson,
Director

FY 2018 Budget Process Questions and Answers

The information below is provided in response to questions by the Fairfax County Board of Supervisors during the FY 2018 budget development process.  Questions are researched by staff and packages of responses are posted regularly so check back for additional information.

 

Responses to BOS Questions - Package 1 (11/18/2016)

 

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County-Related Questions

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School-Related Questions

 

 

1

·    Please provide a breakdown of the $75.5 million in salary growth - How much is for teachers and how much is for administrative positions.

 

 

2

·    For the Teacher Scale Implementation proposal, please provide cost estimates assuming a 5-year phase-in in addition to the 3-year figures included in the October 4, 2016 presentation.

 

 

3

·    Please provide information regarding substitute teachers in FCPS who were formally full-time FCPS teachers and how much they are being paid as substitutes.

4

·    Please recirculate information previously written on the County’s bond sale limits and capacity.

 

 

5

·    Please provide living wage information with the age of each employee, including how many employees earning the living wage are under age 21.

 

 

 

Responses to BOS Questions - Package 2 (01/18/2017)

 

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County-Related Questions

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School-Related Questions

6

·   How does the County generate savings from position turnover?

 

 

7

·   Provide a detailed County organization chart including LOB level information.

 

 

 

Responses to BOS Questions - Package 3 (02/28/2017)

 

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County-Related Questions

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School-Related Questions

8

·   Provide Current staffing levels for Private-Public Partnership/Joint Venture Projects.

 

 

9

·   Please provide a summary of the impact on Fairfax-Falls Church Community Services Board (CSB) employment and day service consumers with intellectual (ID) and development disabilities (DD) for the remainder of FY 2017 and in the transition year of FY 2018.  How will staff disseminate this information to impacted consumers and the community?

 

 

10

·   Referencing the Nonresidential Equalization chart on slide 27 of the County Executive's budget presentation, please provide additional information on the cause of decreasing values in the "Industrial" category.

 

 

 

Responses to BOS Questions - Package 4 (03/20/2017)

 

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County-Related Questions

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School-Related Questions

11

·    Please provide additional detail on the residential assessment increases to identify if lower valued properties are experiencing higher percentage increases.

 

 

12

·   What is the cost of exempting from real estate taxes surviving spouses of first responders killed in the line duty?  What is the implementation timeline for enactment of an ordinance approving real estate tax exemption for surviving spouses of first responders killed in the line of duty?

 

 

13

·   How many properties in Fairfax County's Real Estate Tax Relief Program are valued at over $1.0 million?  If these properties were not eligible for tax relief, how much additional revenue would be generated by the County?

Alternatively, if the County capped real estate tax relief at a particular value (such as the current residential mean assessed value of $553,168 or $750,000) and tax relief was only applicable on taxes below that level, how much additional revenue would be generated?

 

 

14

·    Please provide information on whether any savings from lower jail populations is available that could potentially be applied to Diversion First.

 

 

15

·   Please provide data regarding the cost of lobbying functions (state and federal) by both staff and outsourced services.  Also, please provide information regarding the manner in which staff time is billed to the legislative budget during session or if is accounted for in the home agency budget (i.e. how is county attorney staff time billed if a county attorney is in Richmond during session?)

 

 

16

·    Please provide information on the number of employees who will receive pay increases if there is no Market Rate Adjustment (MRA) in the FY 2018 budget, and provide similar details for the past two years.  In addition, please cost out the MRA if implementation were delayed until January 1, 2018.

 

 

 

 

17

·    How does Fairfax County compare in terms of education spending per capita to other jurisdictions?

 

 

18

·    Please describe the funding process for safety equipment in the context that the Fairfax County Public Schools (FCPS) provides a small amount of funds to each of the high schools to recondition helmets and other safety equipment with the bulk of dollars used coming from athletic boosters, ticket sales, and fundraisers held by each respective school throughout the year.  If this is truly the way important safety equipment is being financed, some parts of the County would be able to do this significantly faster than others.  In addition, there are large differences in the student populations among the high and secondary schools which clearly have an impact on tickets sales volume.  This policy may create challenges, the first of which is ensuring the safety of the students.  Also address whether this funding need would make a good candidate for review as part of the One Fairfax policy.

 

 

19

·    What assumptions were used by Aon Hewitt/FCPS staff in their 2016 study that led to the conclusion that it would cost $70 million to end the ERFC program for employees?

 

Responses to BOS Questions - Package 5 (03/27/2017)

 

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County-Related Questions

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School-Related Questions

20

·   Please provide information on current staffing levels and cost for all Connector Bus "stores" (staffed bus stops).  Information should include hours staffed, staff costs, and number of transactions processed per site.

 

 

 

 

21

·   Please provide a list of FCPS employees who traveled for work and/or training over the last 12 months to include purpose of travel, destination, and length.  Please include cost data as well.

22

·   Please provide a list of the proposed agency budget reductions that were not taken as part of the County Executive's FY 2018 Advertised Budget Plan.

 

 

 

Responses to BOS Questions - Package 6 (04/05/2017)

 

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County-Related Questions

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School-Related Questions

23

·    What is the target square foot per employee ratio for County administrative office building?  Do currently occupied (leased and owned) office buildings meet these standards?  Please limit this analysis to administrative/office buildings (not fire and police stations, schools, etc.)

 

 

 

 

24

·   How much does the state pay to support public education on a per student basis in other jurisdictions versus what it spends on a per student basis in Fairfax County?

25

·   Please provide information about what is being done in terms of a regional response as it pertains to the opioid epidemic.

 

 

26

·    Please provide GASB reports for each pension fund (both County and FCPS) and please include the GASB 67 and 68 reports.

 

 

27

·   Please provide additional information as well as the methodology used to develop the fiscal impact of contract rate adjustments in the Human Services system.

 

 

 

Responses to BOS Questions - Package 7 (04/13/2017)

 

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County-Related Questions

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School-Related Questions

28

·   Please provide information about the current vacancy rate for Animal Protection Police Officers (APPOs) and APPO supervisory positions.  Please also provide the overtime expenses paid as a result of these vacancies over the last two years.

 

 

29

·    Please provide an update on the Police analyst position supporting human trafficking that is currently vacant.

 

 

30

·    Given the distinct responsibilities of the elected County Board of Supervisors (BOS) and the elected School Board and the State Code limitations placed on the BOS when appropriating funds to the Schools, please explain the options available to the Board of Supervisors to audit the Schools.

 

 

31

·    Please provide a list contributory funds items and indicate which expenses are discretionary and which are contractual obligations.

 

 

32

·    Please provide a profit and loss statement for the Wedgewood property (i.e. a ledger outlining income and expenses associated with the property).  Please also include information regarding the status of the identified maintenance and capital liabilities and expenditures (long and short term) and future funding plans.

 

 

 

 

33

·    What is the target square foot per employee ratio for FCPS administrative office buildings?  Do currently occupied (leased and owned) office buildings meet these standards?  Please limit this analysis to administrative/office buildings (not fire and police stations, school, etc.)

34

·    Please provide a summary of travel expenses that exceed 100% of the GSA per diem.  In addition, please provide an overview of the travel policy and procedures including the approvals required for reimbursement of expenses (specifically lodging).

 

 

35

·    Please provide additional information on the Community Readiness Support Program (CRSP), including detailing why this program has been proposed for elimination, outlining the proposed alternatives for current and future clients, explaining the cost savings that have been identified and providing any previous studies on this service that have been performed.

 

 

 

 

36

·    FCPS has indicated that higher teacher pay in other jurisdictions has contributed to teachers leaving the system.  Please provide data to justify this claim to include how many teachers left FCPS to go to other jurisdictions for higher pay.

 

Responses to BOS Questions - Package 8 (04/18/2017)

 

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County-Related Questions

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School-Related Questions

 

 

37

·   The School Boards has had considerable discussion on making changes to the Educational Employees' Supplementary Retirement System of Fairfax County (ERFC) over the last months, including review of several options before reaching consensus on including the ERFC Board action item at its meeting on February 9, 2017.  Please provide responses on the following questions:

What is the chronology of School Board discussion about the changes to ERFC that are currently being considered?

In the context of the decision by the School Board to defer action on changes to ERFC until additional questions can be answered, why was the transfer request increased on February 9, 2017?

In addition to the changes currently being considered, what is the history of changes to ERFC?

 

 

38

·    Please provide information on the impact and uses of the $13.1 million in annual funding provided to FCPS for infrastructure replacement, including what it has been used for and what impact those funds have had.

 

 

39

·    As a follow up to the previous question regarding assumptions used in the FCPS ERFC study, please provide the cost to close the ERFC for new hires with the following assumptions:

o  The same discount rate (7.25%) as was used to determine the cost of maintaining ERFC.

o  The same amortization period as was used to determine the cost of maintaining ERFC.

o  The same entry age actuarial cost method as was used to determine the cost of maintaining ERFC.

o  The same asset smoothing method as was used to determine the cost of maintaining ERFC.

In short, please recalculate the cost to close the ERFC for new hires using identical assumptions that were used to determine the cost of maintaining ERFC in its existing form.

Additionally, please provide documentation to justify changing from "individual entry age actuarial cost method" to the "aggregate cost method."

The previous response indicates that both GFOA and GASB recommend this change in methodology.  Please provide documentation to that effect.

40

·   Please provide additional information on the Medication Assisted Treatment (MAT) program in Fairfax-Falls Church Community Services Board (CSB), including the current model and program capacity and plans for housing the second team.

 

 

41

·   Please provide additional details on the Fire and Rescue Volunteer Length of Service Award Program (LOSAP), including a summary of the parameters of the program, the number of people it will serve, what other jurisdictions are doing and when it is estimated that it would become self-sustaining.

 

 

 

Responses to BOS Questions - Package 9 (04/21/2017)

 

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County-Related Questions

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School-Related Questions

42

·   Please provide information on the possibility for the County to pursue Home and Community Based Services 1915(c) waivers as another option in the review of funding for Developmental Disability (DD) services.

 

 

43

·   Referring to the Review of Design/Build Function Residing in Multiple Agencies LOBs presentation, please provide information on the number and types of personnel that agencies currently have to do this type of work and how many projects are they currently managing.

 

 

 

Responses to BOS Questions - Package 10 (04/24/2017)

 

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County-Related Questions

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School-Related Questions

44

·   Please provide additional information on the following projects, including looking at using existing space and what are the projected associated maintenance/operating expenses:

o Original Mt. Vernon High School

o North County Site Infrastructure

o North County Human Services Center

o o East County Human Services Center

 

 

45

·    Please provide a list of all county employees by job title (names are not necessary) whose total compensation exceeds $100,000 per year and who received additional pay, stipends or bonuses.  Please note that total compensation includes regular salary, any bonuses, and any overtime pay.  If possible, list each amount of compensation separately as opposed to aggregated.

 

 

 

Responses to BOS Questions - Package 11 (6/1/2017)

 

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County-Related Questions

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School-Related Questions

46

·    Please provide additional information on projected FY 2019 and future year contribution levels across multiple funding sources that will be required to fund the County's Metro requirements.

 

 

47

·    Please provide a detailed comparison between the County and FCPS in terms of health care costs including differences between the programs, utilization rates etc.

 

 

48

·    What is the total amount of hours and cost charged for "organizational time" by county and FCPS employees since the new charging policies were put in place and the time period for those charges?

 

 

 

Responses to BOS Questions - Package 12 (6/8/2017)

 

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County-Related Questions

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School-Related Questions

49

·    Please provide information concerning the status of sprinkler systems in the County's fire stations.

 

 

 

 

 

 

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