Public Works and Environmental Services

CONTACT INFORMATION: Our administrative offices are open to the public. Appointments are preferred. Please call or email 8 a.m. - 4:30 p.m., Monday – Friday
703-324-5800 TTY 711
12000 Government Center Parkway
Suite 449 Fairfax, VA 22035
Carey Needham
Director, Capital Facilities

Capital Facilities - Administrative Services Branch

stock photo - pexels-fauxels-3184423The Administrative Services Branch (ASB) provides financial, accounting, budget, payroll and human resources support to Capital Facilities (CAP) and guides the agency’s strategic planning efforts. As a critical support function to the Capital Facilities’ project efforts, ASB ensures that staff have the tools and support they need to execute projects. Working closely with the Building, Utilities and Wastewater Divisions, ASB provides financial support to project management staff, including design, engineering and construction, on a $3 billion Capital Improvement Program (CIP) supporting county agencies, including Police, Fire and Rescue, Libraries, Park Authority, Transportation, Stormwater, Health and Human Services and many others.

The ASB provides critical contractual review for both design and construction contracts to ensure clear contractual arrangements allow for successful project execution. In addition, the ASB prepares, and provides day to day oversight and management of, the annual operating and capital budgets. ASB works closely monitoring department budgets working closely with our partners in the Department of Management and Budget, the Department of Procurement and Material Management, and the Department of Finance to ensure compliance with county policies and procedures. In FY 2020, over 100 projects valuing $220 million were completed by Capital Facilities staff and ASB played a key role in the financial execution of those projects.

With over 200 positions, Human Resources management is critical to planning, hiring, training and ongoing support of capital facilities staff. The related payroll function makes sure employees are paid timely, accurately and that time is correctly reflected in project budgets. With the complexities of job sites and the importance of employee safety to Capital Facilities, there is dedicated safety staff to advise, monitor and ensure the safety of staff whether in the office or in the field.

The major organizational areas in ASB include the following services:

  • Accounting and Finance
  • Budget
  • Contract Review
  • Human Resources
  • Safety

Public Safety Headquarters under constructionThe Capital Facilities (CAP) safety analysts collect data on and analyze office and construction working environments and the associated safety procedures. Safety analysts inspect workplaces and project sites for adherence to regulations on safety, health, and the environment. They also serve as consultants to CAP and Department of Public Works and Environmental Services (DWPES) management teams, as well as contractors selected by the county to perform the construction tasks for Capital Improvement Projects.

CAP safety analysts support all personnel within the department by advising on applicable laws, codes, regulations, and standards related to workplace safety, educating on safety and health regulatory standard compliance related responsibilities. In addition, they assist in resolving workplace safety and health issues, recommending safety equipment, reviewing workplace changes for safety impacts, encouraging CAP personnel to communicate unsafe conditions to the safety office, assisting supervisors and managers with investigations of on-the-job accidents and injuries, preparing written reports and making recommendations for corrective safety actions. They also inform management teams about technological developments and equipment to reduce or eliminate hazards, prepare and maintain Occupational Safety and Health Administration (OSHA) 300 logs, and participate in the DPWES Safety Council to improve the department’s safety programs.

CAP safety analysts employ a team approach to creating and sustaining a safe workplace by creating mutually beneficial relationships with CAP personnel and contractors, which influences proactive sharing of safety information in support of Fairfax County’s Strategic Safety Plan.

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