Tax Administration (DTA)

Fairfax County, Virginia

CONTACT INFORMATION: DTA is open 8:00 a.m. - 4:30 p.m. Monday through Friday. For your convenience, our full service counter is open until 6:30 p.m. on Thursdays for walk-in customers.

703-222-8234
TTY 711

12000 Government Center Parkway, Suite 223
Fairfax, VA 22035

Jay Doshi,
Director

Tax Forms

The forms shown below are available in the PDF format. You may need to have Adobe Acrobat Reader installed on your computer to view and print these forms.

Completed forms should be mailed to:
Fairfax County Department of Tax Administration
12000 Government Center Parkway, Suite 223
Fairfax, VA 22035

We are working to expand our secure environment so in the future you can complete and submit additional forms electronically to the Department of Tax Administration.


Vehicle Tax Forms  |  Real Estate Tax Forms  |  Business License & Tax Forms  |  Other Forms


Vehicle Tax/Personal Property Tax Forms

For more information regarding the vehicle tax, please see the Vehicle Tax section.


 ♦ Vehicle Tax Registration Form

Use this form to register a vehicle. New residents or those registering a motor vehicle for the first time must register their vehicle within 60 days after purchase or entry into the County. Simply download this form and mail it to the address above. Alternatively, you may register by phone, in person at the Government Center, or using our online vehicle registration tool. Boats, boat motors, trailers, mobile homes, and airplanes that are parked or normally kept in the County as of January 1 each year must be reported by May 1.


 ♦ Vehicle Tax Appeal Form

Use this form if your vehicle was in less than average condition and you wish to appeal to the Department of Tax Administration.  Submit completed form via email to dtappd@fairfaxcounty.gov or mail it to Department of Tax Administration, 12000 Government Center Pkwy, Suite 261, Fairfax, VA 22035.  Please review the Appealing Your Vehicle Assessment page for more information.


 ♦ Requirements for Letters of Authorization for Vehicles

This document lists the requirements for a Letter of Authorization (LOA) that must be submitted by anyone acting as an agent for a vehicle owner in Fairfax County. No confidential information can be discussed or released without a valid LOA on file.


 ♦ 2018 Application for Tax Relief and Affidavit of Disability

Use this form to apply for tax relief under the County's Tax Relief Program for Seniors and People with Disabilities. If you are applying for tax relief for the first time as permanently and totally disabled, you may need to provide a completed Affidavit of Disability--refer to the application for more information.


 ♦ Military Vehicle Tax Exemption Application

Use this form to apply for military exemption from the Vehicle ("Car") Tax.

See our Taxation of the Military page for more information regarding military exemptions.


 ♦ Tax Relief Application for a Disabled Veteran or their Surviving Spouse

Use this form to apply. See our Reduced Vehicle Tax Rate for Qualifying Disabled Veterans page for more information regarding this reduced rate.


 ♦ 2017 Personal Property Mobile Home Filing Return

Use this form to report ownership of a mobile home in Fairfax County. This form shall be submitted to the Department of Tax Administration within 60 days of the date the mobile home was purchased or moved into Fairfax County, in order to avoid a penalty of 10% or $10 (whichever is greater).


Real Estate Forms

For more information regarding the real estate tax, please see the Real Estate Tax section.


 ♦ 2018 Real Estate Appeal Form

Use this form if you believe that your real estate has been over-assessed in comparison with similar properties or in relation to fair market value and you wish to appeal to the Department of Tax Administration.

For more information, please see the Real Estate Tax Assessment Appeals page.


 ♦ Requirements for Letters of Authorization and Template

Use this form if you are being represented by an agent/agency in matters involving the assessment of real estate.


 ♦ 2018 Board of Equalization (BOE) Appeal Form and Board of Equalization (BOE) Multi-Parcel Spreadsheet

Use this form if you believe that your real estate has been over-assessed in comparison with similar properties or in relation to fair market value and you wish to appeal to the BOE. For more information on the Board of Equalization and appeals, go to the Board of Equalization homepage.

By law, appeals to the Board of Equalization must be postmarked by June 1 each year, or the next business day if June 1 falls on a weekend or holiday.

For Commercial Properties Only - If you are filing for multiple parcels within the same appeal, please complete the application and this spreadsheet. Please contact the BOE administrative assistant at 703-324-4891 for additional assistance regarding this spreadsheet.


 ♦ 2018 Commercial Income and Expense Survey Forms and Instructions - Official Request Letter

Please download the appropriate commercial survey form by property type for Office/Retail, Industrial, Hotel and Apartment Projects to report the annual income and expenses for 2017. Surveys must be completed and returned no later than April 2, 2018.

If you have any questions regarding other property types or need assistance completing this form, please Contact Us.


 ♦ Application for Exemption from Real Estate Taxation

Use this form to apply for an exemption to your real estate property tax. The Virginia Constitution generally requires that all real property shall be taxed, but state law does provide certain exemptions. The burden of showing that an exemption applies is on the person who seeks exemption.


 ♦ 2018 Application for Tax Relief and Affidavit of Disability

Use this form to apply for tax relief under the County's Tax Relief Program for Seniors and People with Disabilities. If you are applying for tax relief for the first time as permanently and totally disabled, you may need to provide a completed Affidavit of Disability--refer to the application for more information. If you are applying for real estate tax relief for the first time in 2018, you may also apply for 2017 tax relief providing you meet all eligibility requirements. First time applicants have until December 31, 2018 to submit the 2017 tax relief application.


 ♦ Tax Relief Application for a Disabled Veteran or their Surviving Spouse

Use this form to apply for the exemption for qualifying disabled veterans and their surviving spouses from local real estate tax on the principle residence.

Please refer to our Disabled Veterans Exemption page for additional information, instructions for applying, and documentation that must be submitted along with this application.


 ♦ Real Estate Tax Exemption Application for Surviving Spouse of a Member of the U.S. Armed Forces Killed in Action or First Responder Killed in the Line of Duty

Use this form to apply for the real estate tax exemption on the principal residence for the surviving spouse of a veteran killed in action or a first responder killed in the line of duty.

Please refer to our Tax Exemption for Surviving Spouse of a Member of the U.S. Armed Forces Killed in Action page or our Tax Exemption for Surviving Spouse of a First Responder Killed in the Line of Duty page for additional information, instructions for applying, and documentation that must be submitted along with this application.


 ♦ Solar Energy Equipment Tax Exemption Form

Use this form to apply for the tax exemption. Completed forms need to be submitted to Land Development Services. See exemption details here.


Business Tax Forms

For more information regarding business taxes & licensing fees, please see the Business section.


 ♦ 2018 Business Personal Property Tax Filing Form

Prior years: 2017 | 2016 | 2015

Use this form to report business personal property, other than vehicles, including furniture and fixtures, machinery and tools, and computer equipment. Instructions for completing the Business Personal Property Tax Filing are in the Business Personal Property Tax Brochure (below).


 ♦ 2018 Business Personal Property Tax Brochure

Prior years: 2017 | 2016 | 2015

Please refer to this brochure for general information and instructions on how to complete the Business Personal Property Tax Filing Form.


 ♦ 2018 Business, Professional and Occupational License (BPOL) Application for new businesses

Prior years: 2017 | 2016 | 2015

If you are a new business and are applying for a Business, Professional and Occupational License for the first time, use this form to apply. If this is NOT your first time applying for a license, please contact our office to have the correct form sent to you. Businesses, professions, trades, and occupations must file. Individuals engaging in most home occupations and self employment must also file if gross receipts exceed $10,000. Instructions for completing the BPOL application are contained in the BPOL Instructions Sheet.

For more information on BPOL requirements, please see the following pages: Business Taxes - BPOL.


 ♦ Affidavit for Exemption from State Licensing Requirement—for Contractors, Architects, and Engineers

Form is to be used by contractors exempt from the requirement to submit a state contractor’s license, or by architects and engineers exempt from providing a copy of their state professional license when applying for a Fairfax County Business, Professional & Occupational License (BPOL).


 ♦ 2018 Business, Professional and Occupational License (BPOL) Exclusion Worksheet and Instructions

Prior years: 2017 | 2016 | 2015 

This worksheet is to be used as an attachment to the business license application to identify exclusions and detail certain adjustments that are allowed by the Fairfax County Business, Professional and Occupational License (BPOL) Ordinance (Article 7, Article 7.1, Article 7.2) and the Code of Virginia, Title 58.1.


 ♦ Local Business Tax Appeals Information

The Virginia General Assembly has instituted provisions that provide taxpayers with an option for problem resolution, without incurring the time and expense associated with legal proceedings. Any person or business assessed a business, professional and occupational license (BPOL), machinery and tools or business tangible property tax may seek a review of their assessment. To be entitled to these provisions, you must first file an appeal in accordance with the process outlined in this document.


 ♦ Requirements for Letters of Authorization - Personal Property and Business License Division

This document outlines the requirements that must be included in a Letter of Authorization for any business owners that are being represented by an agent or agency in matters involving the assessment or appeal of local business taxes.

For more information about these requirements, call 703-222-8234, [TTY 711].


 ♦ 2018 Miscellaneous Fairfax County Business License other than Business, Professional and Occupational License (9-OA)

Prior years: 2017 | 2016 | 2015

The Fairfax County Code requires certain types of businesses to pay a license tax in addition to any tax which may be due under the Business, Professional and Occupational License (BPOL) ordinance. For more information about these additional licenses and the associated fees, visit our Other County Licenses page. 

If you are uncertain if your business needs this additional license, please contact our office at 703-222-8234, [TTY 711] for assistance.


 ♦ Transient Occupancy Tax (TOT)

Fairfax County: 2018 | 2017 | 2016 | 2015

Towns of Clifton, Herndon and Vienna: 2018 | 2017 | 2016 | 2015

Transient Occupancy Tax (TOT) is applicable to any public or private hotel, inn, apartment hotel, hostelry, tourist home or house, motel, rooming house, any place that offers short-term lodging. File using the applicable (county or town) form above or, for non-zero filings, use our new online application to file and pay.

Beginning October 1, 2018, property owners who rent their dwelling for periods of less than thirty days, such as those advertised on Airbnb, VRBO, FlipKey, and others, will be required to file and pay TOT.

Also beginning October 1, 2018, all businesses will be required to file a return and remit the tax amount monthly (rather than quarterly) on or before the last day of the month covering the amount of tax collected during the preceding month.

The total Transient Occupancy Tax for businesses in Fairfax County is calculated at the rate of 6% (2% for general transient occupancy tax + 2% for tourism + 2% for regional transportation) on the gross room rental, less any exempt rentals and refunds.

The total Transient Occupancy Tax levied by Fairfax County for businesses in the Towns of Clifton, Herndon, and Vienna is calculated at the rate of 4% (2% for tourism + 2% for regional transportation) on the gross room rental, less any exempt rentals and refunds. This is in addition to Transient Occupancy Tax levied by the towns.

Questions regarding TOT may be sent via email to the Personal Property and Business License Division or you can call us at 703-222-8234, [TTY 711].


 ♦ 2018 Short Term Daily Rental Certification and Quarterly Tax Return

Prior year Certification forms: 2017 | 2016 | 2015

Prior year Return forms: 20172016 | 2015

The Fairfax County Code Chapter 4, Article 21, requires certain types of businesses to pay a short term daily rental tax in additional to any taxes that may be due under the Business, Professional and Occupational License (BPOL) Ordinance. The ordinance provides the levying in the amount of 1% of the total gross proceeds. Short term rental businesses are from transactions involving rental periods of ninety-two (92) consecutive days or less.

If you are uncertain if your business needs to file this additional tax, please contact our office at 703-222-8234 [TTY 711] for assistance.


 ♦ Application for Exemption from BPOL and Tangible Personal Property Tax

This application for tax exemption in Fairfax County is to be used by nonprofit charitable, educational, or recreational organizations only. To be exempt, an organization must meet the requirements for exemption as set by the Code of Virginia and the Code of County of Fairfax.

Please contact Manju Arora at 703-324-4625 for information.


 ♦ Closing Business Application

Form is to be used if permanently ceasing to engage in a business, profession, trade, occupation or calling within Fairfax County during a year for which a license tax has already been paid.


 ♦ Affidavit Affirming Vehicle Ownership and Use

This form must be used to request exemption from personal property taxes for vehicles owned or leased AND used by churches and religious organizations for charitable, religious, and educational purposes.


Other Forms


 ♦ Automatic Installment Application Form

Fairfax County now offers the option to prepay personal property taxes through automatic installments debited electronically from your bank account. This installment program is also available for real estate tax payments, unless you already pay those taxes through monthly escrows to mortgage companies. Please follow instructions on this form to apply. There is no service charge for this program.


 ♦ 2018 Application for Tax Relief and Affidavit of Disability

Use this form to apply for tax relief under the County's Tax Relief Program for Seniors and People with Disabilities. If you are applying for tax relief for the first time as permanently and totally disabled, you may need to provide a completed Affidavit of Disability--refer to the application for more information. If you are applying for real estate tax relief for the first time in 2018, you may also apply for 2017 tax relief providing you meet all eligibility requirements. First time applicants have until December 31, 2018 to submit the 2017 tax relief application.


 ♦ Dog License Application

Use this form to obtain a license for your dog. All dogs four months of age or older must be licensed.

Printed forms are available at the Animal Shelter or the Government Center.

More information on dog licenses is available.