Agency: CSB
Job#: ELT-CSB-25009
Hours: Maximum Of 20 Hours Per Week
Salary: $21.33-$35.55
Location: Pennino Building

The CSB Contracts and Credentialing Department is looking for a motivated, detailed oriented employee for the position of Administrative Assistant III. Under general supervision of the Credentialing Supervisor, the Credentialing Assistant is responsible for activities associated with credentialing and re-credentialing staff files. The Credentialing Assistant will assist with the administrative duties related to credentialing and certification. Works closely to assist and support the Credentialing Coordinator and the Credentialing Supervisor with department projects and activities as needed. Duties and responsibilities include the following:

• Ensure all CSB clinical staff files are kept up to date is essential for compliance, accuracy, and accessibility
• Scan, sort and distribute department mail based on insurance and/or provider needs
• Perform clerical and administrative duties such as drafting reports, updating spreadsheets, scheduling meetings, and preparing presentations
• Responsible for reviewing the CAQH (Council for Affordable Quality Healthcare) invoices on a monthly basis
• Manages and executes the CAQH DocuSign process for provider questionnaires 

Employment Standards     
Any combination of education, experience and training equivalent to high school graduation and one year of experience providing administrative support in the assigned functional area(s).

Preferred Qualifications (if applicable)

• Knowledge of Microsoft programs and DocuSign
• Familiar with Provider Healthcare Credentialing 
• Experience with Electronic Health Records
• Strong organizational skills and attention to detail
• High level interpersonal skills and great customer service

Position Status Note: 
This position may not exceed 900 hours per calendar year. Individuals in these positions are not eligible for County benefits.

Special Requirements:

• Appointees to these positions will be required to complete a criminal background check, child protective services check, sanction screening, and TB test.
• Driving record check to the satisfaction of the employer and must possess a valid driver’s license. A driver’s license is required as you must be able to operate a county and/or personal motor vehicle to attend meetings at various locations.”

Hiring Manager Contact Information: Jennifer.Rainer@fairfaxcounty.gov
 

Agency: Family Services
Job#: ELT-DFS-25002
Salary: Minimum hourly rate is $19.0689, but not exceeding $25.4248
Pay Grade: S15
Hours: (see below)
Location: PENNINO BUILDING, 12011 GOVERNMENT CENTER PKWY, FAIRFAX (EJ27)

The Division of Children, Youth and Families (CYF) of the Department of Family Services (DFS) is seeking an Administrative Assistant III to provide administrative support for the Child Welfare Institute (CWI), a CYF’s training system dedicated to build the knowledge, skills and capacity of practitioners, supervisors, and managers to effectively support the wellness of the children, youth, and families.
As an agency, DFS is committed to strengthening the well-being of its diverse community by protecting and improving the lives of all children, adults, and families through assistance, partnership, advocacy and outreach. 

ABOUT THE POSITION:
The functional areas of this position are general administrative, records management, data entry, word processing/typing, scheduling & coordination, and office management. Working hours are generally 30 hours per week (could be up to 40 hours dependent on workload). Works hours are Monday through Friday and cannot exceed 1,560 hours per calendar year. Incumbents in E-Status positions may elect to enroll in the medical (and vision) plan, the dental plan, Flexible Spending Accounts, and the deferred compensation plan. 

Under general supervision of the Child Welfare Staff Development Manager, the Admin Asst III performs the following duties and responsibilities:

• Coordinates the logistics of scheduling CWI trainings and project meetings 
• Keeps project calendar for preparation and presentation of CWI learning events including managing CWI onboarding calendar
• Communicates training changes in scheduling or other logistics to participants, facilitators, vendors, and other stakeholders
• Coordinates pre-work for training sessions with trainers
• Serves as a technical producer for virtual sessions as needed
• Set up training rooms as needed (in person or virtual)
• Creates and disseminates class evaluations for each session and sends results to trainers
• Track CWI onboarding participation
• Develops systems for recordkeeping and tracking of essential documents 
• Assists in development of tools to support project 
• Tracks and submits invoices monthly for the Facilitated Family Meetings Unit
• Updates CYF Workforce SharePoint page to reflect up-to date changes
• Gather and disseminate CYF resources on a regular basis (e.g., webinars, conferences, tools, etc.)
• Serves as notetaker in meetings 
• Perform other duties as assigned to support the department and/or division

Note: All Fairfax County Government employees are expected to adhere to the Standards of Conduct. In maintaining a drug free workplace, employees are prohibited from manufacturing, distributing, possessing, using or being under the influence of alcohol or illegal drugs while at work or on county premises. 

REQUIRED KNOWLEDGE SKILLS AND ABILITIES:
Ability to use Microsoft Office Suite and other software applications at a high degree of proficiency
Ability to work with limited direction to address identified objectives and exercise good judgment
Ability to proactively problem solve
Ability to work independently and as part of a team
Ability to manage competing priorities and work in a fast-paced environment
Ability to develop and maintain organizational systems
Ability to schedule and manage workload sufficiently to meet deadlines
Ability to communicate clearly and concisely, both orally and in writing
Ability to exercise high level of attention to detail and follow through on assigned tasks

MINIMIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
None.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in business or other related fields 
• Front-line administrative and customer service experience supporting staff in a human services environment, and working with a diverse population 
• Minimum of two (2) years of experience using and managing automated technology to record, store, and file case management data 
• Possess an intermediate level of expertise in Microsoft Excel, Outlook, Word, and PowerPoint and can demonstrate it through practical exercise

To apply: Resumes should be sent to Roxana Meruvia at ximena.torricomeruvia@fairfaxcounty.gov
 

Agency: Department of Tax Administration
Job #: ELT-DTA-25002
Salary: $23.37 per hour
Location: Government Center, Suite 223 
Schedule: 30 hours per week between 8:00-4:30 pm 

This advertisement may be used to fill multiple positions in Fairfax County’s Department of Tax Administration. Under general guidance from the section supervisor, assist taxpayers with the various services offered by the county, such as assessments and payment of individual personal property taxes, real estate taxes, business, and county vehicle registration, dog licenses, and parking tickets. Exercises independent judgment and initiative in applying and interpreting complex tax regulations, procedures, and instructions to the public. Provides accurate and courteous responses to citizens relating to the assessment, billing, and collections of all tax types. Research various computer systems and local tax records pertaining to citizens and businesses. 

Minimum Qualifications: 
Any combination of education, experience, and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

Preferred Qualifications: 
Must have excellent customer service and communication skills. Must be able to:

• Work with a diverse population.
• Work independently and in a team environment.
• Resolve issues/concerns promptly and professionally.
• Be detail oriented.
• Set priorities and attend to multiple tasks effectively in a fast-paced environment.
• Proficiency in two or more languages, including Spanish and English, is highly desirable for this role.

Special Requirements: 
The appointee of this position will be required to complete a criminal background check to the satisfaction of the employer.

Note: This position may not exceed 1560 hours per calendar year. Individuals in this position are eligible for limited employee benefits (including medical, vision, and dental insurance coverage) and participation in flexible spending programs. However, they are not eligible to earn leave or receive holiday pay.

To Apply: Send your resume by email to DTAResumes@FairfaxCounty.gov or via QR Code below:

Agency: Family Services
Job#: ELT-DFS-25003

This job announcement will be used to fill a part time 30 hour per week Administrative Assistant II vacancy in the Child Care Assistance and Referral program located in the Pennino Building in Fairfax. Performs administrative support for the CCAR call center. Responds to general inquiries, such as program information, eligibility, and income guidelines. Forwards calls to appropriate staff. Tracks all incoming correspondence to include client applications and vendor billing. Performs data entry by logging correspondence information into an automated system. Assists in the timely processing of portal applications and vendor billing by immediately disseminating documents/mail/faxes to appropriate staff. Ability to complete tasks in a related sequence using Outlook and other online databases with accuracy and completeness. Ability to establish and maintain effective working relationships, communicate orally and in writing. Ability to review documents received and use scanning software to scan, store and retrieve documents.  Assists staff with specific routine case management services such maintaining the VDSS application portal, processing portal applications for childcare subsidy and other administrative duties as assigned. The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to graduation from high school or GED issued by state department of education; plus three years of work experience, including two years in some area of human services (related two-year [associate] degree may be substituted for the required human service experience).

PREFERRED QUALIFICATIONS:

• Demonstrates experience working in human services; experience in working with the public and managing multiple tasks at one time.
• Excellent organizational and interpersonal skills.
• Experience using automated technology.
• Experience providing excellent customer service to a diverse population.
• Knowledge and experience in working in Word, Excel, and/or a similar system.
• Clear and concise abilities in oral and written communications skills.

PHYSICAL REQUIEMENTS:
Ability to use automated technology. All duties performed with or without reasonable accommodations. 

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background, Child Protective Services check to the satisfaction of the employer. 

SELECTION PROCEDURE:
Please send resumes to Natalie Mitchell at Natalie.Mitchell@fairfaxcounty.gov

Agency: CSB
Job#: ELT-CSB-25006
Work Hours: Maximum of 30 hours per week. Some exempt positions are eligible for some County benefits including health benefits at part-time premium rates. Hiring manager will confirm shift hours. Ex: 2:00pm-9:00pm Monday-Friday
Salary: $21.33-$35.55 (commensurate upon experience)
Location: Sharon Bulova, Lower Level

Job Classification Title: Human Service Assistant

The Fairfax County Community Services Board (CSB) is seeking an experienced administrative professional with a positive and “can-do” attitude to join the Business Operations department as a Human Services Assistant. 

Front desk duties include executing the CSB check-in and check-out procedures using the electronic health record (EHR); scheduling and reconciling clinical and medical appointments in the EHR based on approved protocol for notification; fielding phone and in-person inquiries made by the public, clients, and staff in a prompt, courteous, and professional manner and assessing for level of risk or emergency intervention; opening and closing program assignments in the EHR; updating financial and demographic information required in all client profiles in the EHR and processing payments.

Back-office duties include verifying insurance coverage and explaining insurance benefits as requested by clients; monitoring, researching, arranging and conducting annual review/updates of the EHR record with clients to ensure information is accurate and fees are properly set.
The successful individual will possess the ability to communicate clearly and concisely orally and in writing; multi-task; prioritize work; and must be detail oriented, accurate in data entry, organized, possess excellent customer service skills, and able to work in a fast-paced team environment. Protects individuals’ confidentiality using existing state, local, and federal policies, and procedures. Must have a high level of integrity and discretion in handling confidential information and professionalism in dealing with customers and colleagues. Maintains expertise in several databases related to the EHR, revenue cycle management, as well as Microsoft Office software.

Employment Standards: 
Any combination of education, experience and training equivalent to graduation from high school or G.E.D. issued by state department of education; plus three years of work experience, including two years in some area of human services (related two-year [associate] degree may be substituted for the required human service experience).

Preferred Qualifications:
1 year of experience in behavioral health setting.
1 year experience and working knowledge of electronic health records.
1 year experience and familiarity with HIPAA rules and regulations.
2 years’ experience providing direct customer services.

At least 2 years of front-line customer services experience, to include responding to internal customer inquiries fac-to-face, by telephone, and in writing.

Exceptional oral and written communication skills and the ability to pay attention to detail.
Ability to exercise tact, discretion, and initiative.

Exceptional oral and written communication skills and the ability to pay attention to detail. 

Excellent computer skills and proficiency in the use of various office computers software’s such as Microsoft Outlook, Word, Excel, and Power Point.

Well-organized, flexible, proactive, resourceful, and efficient.

Experience working independently with minimum supervision in a fast-paced, collaborative team environment with a strong commitment to customer service.

Experience with effectively communicating with diverse bilingual/multi-lingual populations.

Bilingual or multilingual in English or another language

Hiring Manager Contact Information: Eriberto.Hernandez@fairfaxcounty.gov

Position Status Note: This position may not exceed 1,560 hours per calendar year. Individuals in this position are eligible for limited employee benefits (including medical, vision and dental insurance coverage) and participation in flexible spending programs, but not eligible to earn leave or receive holiday pay,

Special Requirements: Appointees to these positions will be required to complete a criminal background check, child protective services check, sanction screening, and TB test.
 

Agency: Fairfax County Circuit Court
Job#: ELT-FCCC-21000
Salary: $20 - $25/hour, depending upon education and experience
Hours: Work hours are flexible between the hours of 8 a.m. to 4:30 p.m., Monday through Friday.
Location: Fairfax Circuit Court Historic Records Center

The Circuit Court Clerk’s Office currently has an opening in our Historic Records Center. The appointee will directly support the Assistant Archivist in processing, arranging, and describing 18th and 19th century court records, and performing quality checks and data on previously processed collections. The appointee will provide front desk customer service as needed, and complete other duties as assigned.
Candidates must be dependable, professional, possess superior attention to detail, and demonstrate excellent organizational and customer service skills. Candidates must be able to lift boxes weighing up to 30 pounds and climb a ladder to access and store court files. 

Minimum Qualifications: Bachelor’s degree in history, public history, or adjacent field required. Candidates in their final semester of one of the above degree-seeking programs will be considered.

Special Requirements: The appointee to this position will be required to complete and pass a criminal background check to the satisfaction of the employer. 

Preferred Qualifications: Current enrollment in, or recent completion of, a Master’s Degree in library or information science, history, or adjacent field. Previous archival processing experience preferred. Must possess excellent handwriting skills, computer skills, and attention to detail. Familiarity with reading cursive handwriting a plus.
Note: This position is an exempt, limited-term position and does not include county benefits such as sick or annual leave or participation in the county insurance programs.  
To Apply: Persons interested in applying should email their resume to CCRHR@fairfaxcounty.gov or fax it to 703-273-6564 or mail it to: 
Fairfax Circuit Court
Attention: Angel Wong
4110 Chain Bridge Road
Fairfax, VA  22030

Agency: Circuit Court & Records
Job#: ELT-FCCC-21008
Salary: $18 - $19 per hour
Hours: Varies. Up to 900 hours per year. 
Location: Fairfax County Courthouse, 4110 Chain Bridge Road, Fairfax VA 22030

The Circuit Court currently has an opening for an Administrative Assistant position. This position performs a variety of administrative duties in relation to processing documents for the multiple Divisions. Accurately enters information in databases; copies, scans, files, and retrieves documents. Promptly answers telephone calls and appropriately assists callers. Receives customers in a courteous and professional manner.  Candidates must be dependable, professional, possess good attention to detail, and excellent organizational and customer service skills. Must be able to work in a fast-paced environment to meet multiple mandated deadlines.

Minimum Qualification: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support. 

Preferred Qualification: Experience providing administrative support in court, or the legal field. Excellent customer service and interpersonal skills. Dependable, punctual, and able to work flexible working hours. Basic knowledge of Microsoft Office Applications, specifically MS Word, Excel, and Outlook. Must be proficient in handling office equipment including, printers, fax machines, multiple line telephones, etc.

Physical Requirements: Requires ability to lift boxes and push a cart weighing up to 30 lbs. Ability to input and retrieve data from a computer.  Must be able to exchange accurate information with others verbally and in writing. 

Special Requirements: The appointee to this position will be required to complete a criminal background investigation to the satisfaction of the employer. 

Note: This position may not exceed 900 hours per calendar year.  

To Apply: Interested individuals should submit resume to CCRHR@fairfaxcounty.gov
 

Agency: Fairfax County Circuit Court
Job#: ELT-FCCC-21007
Hours: Monday thru Friday.  Work hours are flexible between the hours of 8 a.m. to 4:30 p.m.
Salary: $18 - $19/hour, depending upon education and experience
Location: Fairfax Circuit Court

The Circuit Court currently has an opening in our Off-Site Records Division. Performs a variety of duties in relation to maintaining, storing, and ensuring accessibility of Circuit Court case files. Candidates must be dependable, professional, possess good attention to detail, and excellent organizational and customer service skills. Must be able to lift files boxes weighing up to 50 pounds and climb a ladder to access and store court files. Training and free parking are provided. 

Minimum Qualifications: Any combination of education, experience, and training equivalent to graduation from high school or a GED issued by a State Department of Education; plus, one year experience providing administrative support. 

Special Requirements: Appointees to this position will be required to complete a criminal background check to the satisfaction of the employer. 

Preferred Qualifications: Must have good oral and written communication skills, computer skills, filing skills and the ability to work with minimal supervision. Ability to work in a team environment and excellent customer service skills.  Some college is preferred.  Legal/Court experience is a plus. 

Note: These positions are exempt, limited-term positions and do not include county benefits such as sick or annual leave and participation in the county insurance programs.  

To Apply: Persons interested in applying should email their resume to CCRHR@fairfaxcounty.gov or fax it to 703-273-6564 or mail it to: 

Fairfax Circuit Court
Attention: Angel Wong
4110 Chain Bridge Road
Fairfax, VA  22030
 

Agency: Circuit Court & Records
Job#: ELT-FCCC-21006
Salary: $18 - $19 per hour
Hours: Varies. Up to 900 hours per year. 
Location: Fairfax County Courthouse, 4110 Chain Bridge Road, Fairfax VA 22030

The Circuit Court currently has an opening for an Administrative Assistant position. This position performs a variety of administrative duties in relation to processing documents for the multiple Divisions. Accurately enters information in databases; copies, scans, files, and retrieves documents. Promptly answers telephone calls and appropriately assists callers. Receives customers in a courteous and professional manner. Candidates must be dependable, professional, possess good attention to detail, and excellent organizational and customer service skills. Must be able to work in a fast-paced environment to meet multiple mandated deadlines.

Minimum Qualification: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support. 

Preferred Qualification: Experience providing administrative support in court, or the legal field. Excellent customer service and interpersonal skills. Dependable, punctual, and able to work flexible working hours. Basic knowledge of Microsoft Office Applications, specifically MS Word, Excel, and Outlook. Must be proficient in handling office equipment including, printers, fax machines, multiple line telephones, etc.

Physical Requirements: Requires ability to lift boxes and push a cart weighing up to 30 lbs. Ability to input and retrieve data from a computer. Must be able to exchange accurate information with others verbally and in writing. 

Special Requirements: The appointee to this position will be required to complete a criminal background investigation to the satisfaction of the employer. 

Note: This position may not exceed 900 hours per calendar year.  

To Apply: Interested individuals should submit resume to CCRHR@fairfaxcounty.gov
 

Agency: Fairfax County Public Library
Job#: ELT-FCPL-21000
Salary: $13.5004/hour (Grade S05) 
Hours: Library Page positions are authorized to work 10 or 15 hours per week. The work schedule varies to include weekday, weekend and evening hours.
Location: Accepting Library Page applications for all Fairfax County Library branches, https://www.fairfaxcounty.gov/library/branches/branch-locations-and-hours.

Shelves library materials accurately and efficiently. Performs other duties as may be assigned to further the goals and objectives of Fairfax County Public Library.

Minimum Qualifications: Any combination of education, experience, and training equivalent to completion of the tenth grade.

Required Knowledge, Skills and Abilities:
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) 
Ability to understand and follow oral and/or written directions; 
Ability to order names and numbers quickly and accurately; 
Ability to establish/maintain good working relationships with others; 
Ability to perform basic arithmetic.

Physical Requirements:
Ability to input, access and retrieve information from a computer.
Ability to lift up to 15 lbs.
Ability to perform repetitive hand, arm, wrist and shoulder movements.
Ability to stoop, bend, reach, squat, and kneel.
Ability to push and pull 4-wheeled book carts filled at 70% capacity, requiring 14 lbs. of initial (starting) force, and a sustained force of 7 lbs. after initial acceleration.
Ability to push and pull 4-wheeled book bins filled at 90% capacity, requiring 20 lbs. of initial (starting) force, and a sustained force of 10 lbs. after initial acceleration.
Ability to shelve materials at all height levels.
Must be able to stand for 4 hours at a time.
Ability to travel to various locations throughout Fairfax County to provide coverage, attend meetings and trainings.
Physical requirements are applicable to all duties.

Selection Procedure: Evaluation of relevant education and experience. Panel interview and practical exercise.

Special Requirements: Must be at least 16 years old at time of appointment. The appointee to the position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer.

Note: These positions may not exceed 900 hours per calendar year. Individuals in these positions are not eligible to earn benefits, paid leave or receive holiday pay.

To Apply: Complete an online Library Page Application and identify the branch location(s) you would like to work. Questions may be directed to: The Library Page Manager at the Library branch you are applying - Branch hours and locations