Non-Merit - Administrative

Agency:Neighborhood and Community Services
Job#: ELT-NCS-19000
Grade: S15 ($18.88 hourly)
Location: Pennino Building, 12011 Government Center Parkway, Fairfax, VA 22035

Description: Responsible for clerical and administrative duties related to the delivery of training and organizational development programs. Schedules training events, coordinates with instructors, obtains and distributes required instructional materials, and communicates schedules and details. Processes enrollments and answers routine inquiries regarding courses, schedules, and locations. Uses an information system or database to enter data and produce reports on training statistics, inventory levels or assessments of the programs and instructors. Coordinates additional services including technical equipment, meals and refreshments, housekeeping, maintenance or repair requests. The functional areas for this position are Scheduling and Coordinating, Communication and Information Systems/Software.

Preferred Qualification: Excellent skills and abilities working in a team environment. Previous experience working with an HR reporting system (i.e. SAP, FOCUS, Oracle). Ability to efficiently prioritize workload and adhere to deadlines. Ability to clearly communicate verbally and in writing. Intermediate proficiency with Microsoft Office Suite applications, including Excel and Word. Ability to adapt to changes in a fast-paced environment. Ability to gather and analyze data and to generate reports.

Minimum Qualification: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

Physical Requirements: Work is generally sedentary in nature; however, incumbent will be required to do some walking, standing, bending, and carrying items up to 20 pounds. Ability to operate keyboard-driven equipment. Ability to communicate verbally and in writing. Sufficiently mobile to attend meetings at various locations and make presentations to county staff and community. All duties performed with or without assistance.

Special Requirements: The appointee to this position will be required to complete a criminal background investigation and a Child Protective Services (CPS) check to the satisfaction of the employer.

E-Status: This position may not exceed 1560 hours per calendar year. Individuals in this position are eligible for limited employee benefits (including medical, vision and dental insurance coverage) and participation in flexible spending programs, but not eligible to earn leave, holiday pay or retirement benefits.

To apply: Submit resume to Carolyn Benton at Carolyn.Benton@fairfaxcounty.gov.

Agency: Family Services
Job#: ELT-DFS-19005

The Department of Family Services (DFS) offers a wide range of community programs and services for Fairfax County residents designed to promote self-sufficiency, to protect the vulnerable, and to provide community education. Cross Division Services Program is looking for a customer service specialist for the main DFS Call Center who enjoys interacting with the public, handling challenging situations and working in a fast-paced environment. Serves as a member of the team that is the first point of telephone contact with the public for DFS. Assists callers by providing general information, assess the reason for their call and route them to the appropriate services within DFS or the community according; consistently provide accurate and timely information in a courteous, friendly manner; navigate through a variety of computer applications for the purpose of screening and tracking customer activities; and develop and maintain effective working relationships with agency and county staff.

Note: Functional areas include: customer service and general administrative support in a human service setting.

Minimum Qualifications:
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

Certificates and Licenses Required:
Driver's license required upon hire.

Preferred Qualifications:

• Previous call center experience.
• Excellent organizational, oral and written communication skills; ability to handle multiple and changing tasks and to work effectively with the public and other agency and county staff; ability to deal with angry and upset clients while exercising tact, discretion and sensitivity to clients' needs.
• Proficiency in basic Microsoft Office Suite.
• Bilingual in English and Spanish.

Necessary Special Requirements:
The appointee to the positions must satisfactorily complete a criminal background check and a Child Protective Services Registry check to the satisfaction of the employer.

Physical Requirements:
Work is generally sedentary and is performed in a normal office environment. Ability to communicate clearly and effectively with a variety of individuals. All duties performed with or without reasonable accommodations.

Selection Procedure: Panel Interview

Application Procedure:
Submit cover letter and resume to Jacqueline.Afable@fairfaxcounty.gov.

Agency: Health Department
Job#: ELT-HD-19004
Salary: $28.10/hour, depending on experience
Working Title: Web Designer (Internet/Intranet Architect)
Location: Kelly Square, 10777 Main Street, Fairfax, VA 22030

Description: Performs basic Internet/Intranet support functions such as web page design, content development, and site updating for the Health Department Intranet (FairfaxNet) and public website (.Gov), as well as custom applications such as the Community Health Dashboard. The Web Designer works within a customized SharePoint platform to improve navigation, customize and update pages, lists and document libraries, create team and project sites using web parts, assign and manage permissions, create forms (e.g., Nintex), and train coworkers to use. Creates, modifies and maintains public web pages; creates page layouts, mock-ups, site maps and storyboards to communicate design ideas as needed. Develops general guidelines, policies, and recommendations for the use of web and SharePoint tools within the Health Department. Conducts 508 compliance checks and configures website analytics reporting using Google Analytics and other performance monitoring tools. As a member of the Health Department Communications Team, participates in agency-wide and program-specific planning, staff and informational meetings and serves as a communication consultant to agency management and staff. Serves as a subject matter expert for web design best practices, accessibility and 508 compliance.

Note: This is a non-merit E-status position. Cannot exceed 1560 hours per calendar year. Appointee is eligible for limited employee benefits (including medical, vision and dental insurance coverage) and participation in flexible spending programs, but not eligible to earn leave, holiday pay or retirement benefits

Minimum Qualification: Any combination of education, experience, and training equivalent to the following: Completion of an associate degree with course work in computer science or graphic arts; plus Internet/intranet experience that is demonstrated by the completion of at least one project using platforms and technologies listed in the preferred qualifications section of the job announcement, or one year of ongoing Internet/intranet development or support tasks. An industry recognized certification can be substituted for some of the experience that is required.

Physical Requirements: Job is generally sedentary in nature; however, job entails walking, standing, sitting, climbing stairs, reaching and bending; uses hands to grasp, handle, or feel. Visual acuity is required to read data on a computer monitor. Incumbent must be able to operate keyboard driven equipment and computer. Position frequently communicates and must be able to exchange accurate information. Employee may be required to lift or carry up to 25 lbs. occasionally. Generally, works in an office environment yet may occasionally be required to perform job duties outside of the typical office setting. (all duties) All duties perform with or without reasonable accommodations.

Necessary Special Requirements: The appointee to this position will be required to complete a criminal background investigation, a Child Protective Services (CPS) check to the satisfaction of the employer.

To apply: Submit cover letter and resume to HDHumanResources@fairfaxcounty.gov

Agency: Department of Transportation
Job#: ELT-DOT-18006
Salary: $16.08 to $26.80/hour

The Communications and Marketing Section of the Fairfax County Department of Transportation (FCDOT) supports transportation project, programs and the Fairfax Connector bus system through promotion of public engagement opportunities and the increased use of alternate travel options to reduce single occupant vehicle travel with a goal of improved air quality, reduced traffic congestion and increased mobility. For more information about FCDOT, visit www.fairfaxcounty.gov/transportation.

The Administrative Assistant II (AA II) serves as a key member of the FCDOT’s Communications and Marketing Section and will primarily supports the Fairfax Connector marketing team. This position will primarily provide administrative support for programs and special projects, as assigned, including the Fairfax Connector Free Student Bus Pass Program, new bus route/service launches, and bus route optimization efforts. Other illustrative duties include:

Event Coordination and Participation

• Supports event logistics and represents FCDOT at community events, including some on evenings and weekends (with advance notice).
• Coordinates volunteers, vendors and regional partners, as needed.
• Manages and maintain outreach supplies and equipment used at events, such as banners, brochure racks, tablecloths and displays.
• Maintains an on-line events calendar.

Marketing and Outreach Materials Management

• Maintains inventory and distribution of marketing materials, as needed. Materials include, but are not limited to, bus schedules for approximately 89 different Fairfax Connector bus routes, as well as brochures, maps, posters and information for many other transportation programs.
• Coordinates with the agency's distribution vendor to make sure brochure racks at key locations for bus schedules (currently 100) are kept stocked with current information; reviews and prepares monthly reports on distribution contract; and provides spot checks as needed.
• Mails and/or delivers marketing materials to customers and will order re-stock, as needed, for distribution.

• Maintains a current supply of relevant publications from other transit providers and transportation organizations. This includes maintaining an electronic inventory of marketing materials to track distribution and agency/school utilization using MS Excel.

Communications and Marketing Campaigns Support

• Assists in developing and creating online surveys (e.g. Survey Monkey) and helps aggregate and create spreadsheets and charts to report on the information gathered. Training will be provided.
• Assists with developing presentations, as needed, as well as gathering information for use in developing marketing and communication campaigns.
• Assists with Spanish translation, as needed, for various outreach efforts including print and verbal communications.

Other Duties as Assigned

• Supports the bi-weekly time and attendance reporting process for the Communications and Marketing Section.
• Assists with processing Freedom of Information Act (FOIA) requests, as needed, in a timely manner, including updating FOIA online tracker. Training will be provided.
• Staffs the FCDOT reception desk, as needed, for a few hours a week as part of a rotation of other AAs in the department.
• Other duties as assigned.

Requirements

• A valid driver’s license, a good driving record, and should be able to lift boxes weighing up to 25 pounds.
• MS Office and MS Excel proficiency.
• Bi-lingual (Spanish).

Preferred Qualifications (not required)

• An associate or bachelor’s degree from an accredited college or university.

To Apply: Email your resume and one page cover letter to Kala.Quintana@fairfaxcounty.gov.

Agency: Health Department
Job#: ELT-HD-19003
Grade: S15
Location: Kelly Square, Fiscal Office, 10777 Main Street, Fairfax, VA 22030

Description: Provides general administrative support for accounts payable,
procurement, accounts receivable, budgeting and accounting services in support of Health Department operations using multiple information systems.

Qualification: Experience in a financial setting. Experience with paying invoices and managing purchase orders. Experience reconciling detailed financial information between data sources and resolving errors. Must have the ability to prioritize and manage multiple tasks. Desire to work in a team environment providing excellent customer service to internal and external customers. Proficiency in the use of basic Microsoft Office Suite and other software applications.

Minimum Qualification: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

Certification and Licenses Required: Motor vehicle driver’s license

Physical Requirements: Employee is required to walk, stand, sit, bend, kneel, climb stairs and carry equipment up to 25 pounds in weight as required for the position. Uses hands to grasp, handle or feel. Visual acuity is required to read data on a computer monitor. Ability to operate keyboard driven equipment. Ability to drive a vehicle. Position frequently communicates and must be able to exchange accurate information with others verbally and in writing (all duties.)

Special Requirements: The appointee to this position will be required to complete a criminal background investigation, a Child Protective Services (CPS) check and an Office of Inspector General (OIG) verification to the satisfaction of the employer. Cardiopulmonary Certification- to be obtained within the first year of appointment.
 

E-Status: This position may not exceed 1560 hours per calendar year. Individuals in this position are eligible for limited employee benefits (including medical, vision and dental insurance coverage) and participation in flexible spending programs, but not eligible to earn leave, holiday pay or retirement benefits.

To apply: Submit cover letter and resume to HDFiscal@fairfaxcounty.gov.

Agency: Department of Tax Administration
Job#: ELT-DTA-19000
Salary: $18.49/hour
Schedule: Part-time, exempt scheduled for 1560 hours per calendar year
Hours: Monday through Friday 9:00 am to 3:30 pm
Location: Government Center, 12000 Government Center Pkwy, Fairfax, VA 22035

The Department of Tax Administration (DTA) is charged with uniformly assessing and collecting taxes and fees for Fairfax County including Real Estate tax, Vehicle Registration fees, Business taxes, Dog Licenses, and Parking Tickets.  In addition, DTA collects past due fees for other county agencies.  The Business Analytics and Technology Section is looking for an Administrative Assistant to perform basic operational, technical, and administrative support functions to DTA’s internet/intranet such as web page design, content development, and site updating; assists users with web site design and development; and performs related work as required. DTA is looking for someone who is customer service focused and can handle challenging tasks while working in a fast-paced environment. Serves as a member of the team who can develop and maintain effective working relationships with agency and county staff.

Note: Functional areas include: customer service and general administrative support in an information technology setting.

MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED: Driver's license required upon hire.

PREFERRED QUALIFICATIONS:

• Knowledge of VB Script, HTML, Java, JavaScript and Drupal.
• Excellent organizational, oral and written communication skills; ability to handle multiple and changing tasks and to work effectively with the public and other agency and county staff.
• Ability to design and develop web pages; and implement new and innovative methods, techniques and procedures related to internet/intranet.
• Proficiency in Microsoft 365, Windows 10, ASP, web browsers and graphic imaging tools.
• Ability to communicate with end-users and translate technical matters into understandable terms.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the positions must satisfactorily complete a criminal background check to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
Work is generally sedentary in nature and is performed in a normal office environment, however, visual acuity is required to read data on a computer monitor and must be able to operate keyboard driven equipment.  Ability to communicate clearly and effectively with a variety of individuals. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview.

Send a cover letter and resume to Erica.Newsome@fairfaxcounty.gov.

Agency: Fairfax County Public Library
Job#: ELT-FCPL-18000
Salary: $11.7035/hour (Grade S05)
Hours: Library Page positions are authorized to work 10 or 15 hours per week. The work schedule varies to include weekday, weekend and evening hours.
Location: Accepting Library Page applications for all Fairfax County Library branches.
Library Page. Under supervision, shelves library books and keeps shelves in proper order; performs simple or routine clerical tasks; and does related work as required. 

Minimum Qualifications: Any combination of education, experience, and training equivalent to completion of the tenth grade.

Required Knowledge, Skills and Abilities:

• Ability to understand and follow oral and/or written directions; 
• Ability to compare names and numbers quickly and accurately; 
• Ability to push book carts weighing 40 pounds; 
• Ability to establish/maintain good working relationships with others; 
• Ability to perform basic arithmetic.

Physical Requirements:

• Ability to access information from a computer;
• Ability to lift books weighing up to 10 lbs.;
• Ability to push and pull full book bins and book carts;
• Ability to perform repetitive hand, arm, wrist and shoulder movements;
• Ability to stoop, bend and reach;
• Must be able to be physically active for four hours.

Selection Procedure:  Evaluation of relevant education and experience. Panel interview.

Special Requirements:  Must be at least 16 years old at time of appointment. The appointee to the position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer.

Note:  These positions may not exceed 900 hours per calendar year. Individuals in these positions are not eligible to earn benefits, paid leave or receive holiday pay.

To Apply:   Complete an online Library Page Application and identify the branch location(s) you would like to work.

Questions may be directed to:  The Library Page Manager at the Library branch you are applying.

Agency: Mount Vernon BOS
Job#: ELT-BOS-18000
Salary: $18.00 - $23.00 Hourly
Hours: Monday-Friday: 8:30am to 5:00pm
Location: 2511 Parkers Lane, Alexandria, VA 22306

Responsible for Hispanic community outreach by identifying Mount Vernon District community connections and determining and creating community contacts. This involves reaching out to community leaders, schools, nonprofit organizations, churches, etc. Other possible responsibilities include creating and testing a Spanish newsletter. Applicant must currently reside in the Mount Vernon District or the Southeastern part of Fairfax County.

Preferred Qualifications:

1. Fluent in Spanish, verbal and written
2. Proficiency in MS Office – Word, Excel, PowerPoint
3. Excellent typing, editing, and proof reading skills
4. Excellent oral and written communication skills
5. Proficient in using MS Outlook Calendar
6. Excellent customer service skills

Minimum Qualifications: Any combination of education, experience and training equivalent to high school graduation and one year of experience providing administrative support.

Special Requirements: The appointee to the position will be required to complete a criminal background check.

Note: *This position is available for 4 weeks and may not exceed 160 hours.

To Apply: Submit your resume to Christine Morin at Christine.Morin@fairfaxcounty.gov