Non-Merit - Administrative

Agency: Department of Neighborhood and Community Services
Job #: ELT-NCS-21002
Salary: $17.1999  per hour
Statue: Non-merit, benefits eligible*
Hours: This position is scheduled to work between 20 and 30 hours per week not to exceed 1,560 hours per calendar year. There is no guarantee of a minimum number of hours.  
Location: 12011 Government Center Parkway, Suite 920, Fairfax, VA 22035

The Administrative Assistant II is responsible for providing administrative support for various school readiness programs and initiatives through recruitment, enrollment, data entry, note taking at meetings and coordinating school readiness events and activities.                            

Minimum Qualifications: This will be taken from the classification specification if there is one and cannot be altered.  Some positions do not have a classification specification, e.g., Rec Leader positions.  In those cases the minimum qualifications should be consistent with qualifications required in the past for like positions.

Preferred Qualifications: Bi-lingual, fluent in Spanish. Proficient in Microsoft Office applications; Word, Excel, Outlook. Experience with data management. Excellent customer service and communication skills (both verbal and written). 

Special Requirements: The appointee to this position will be required to complete a criminal background check, a check of the Child Protective Services Registry and a driving record check to the satisfaction of the employer. 

*Note: Individuals in these positions are eligible for limited employee benefits, including medical, vision and dental insurance coverage, and participation in flexible spending programs, but are not eligible to earn leave or receive holiday pay. 

To Apply: Please submit your resume via email to 

Rhonda Houck Morofsky - Rhonda.HouckMorofsky@fairfaxcounty.gov 

Position open until filled 

Agency: Fairfax County Circuit Court
Job#: ELT-FCCC-21000
Salary: $16 - $17/hour, depending upon education and experience
Hours: Monday thru Friday.  Work hours are flexible between the hours of 8 a.m. to 4:30 p.m.
Location: Fairfax Circuit Court

The Circuit Court currently has an opening in our Off-Site Records Division. Performs a variety of duties in relation to maintaining, storing, and ensuring accessibility of Circuit Court case files. 

Candidates must be dependable, professional, possess good attention to detail, and excellent organizational and customer service skills. Must be able to lift files boxes weighing up to 50 pounds and climb a ladder to access and store court files. Training and free parking are provided. 

Minimum Qualifications: Any combination of education, experience, and training equivalent to graduation from high school or a G.E.D. issued by a State Department of Education; plus, one year experience providing administrative support. 

Special Requirements: Appointees to this position will be required to complete a criminal background check to the satisfaction of the employer. 

Preferred Qualifications: Must have good oral and written communication skills, computer skills, filing skills and the ability to work with minimal supervision. Ability to work in a team environment and excellent customer service skills.  Some college is preferred.  Legal/Court experience is a plus. 

Note: These positions are exempt, limited-term positions and do not include county benefits such as sick or annual leave and participation in the county insurance programs.  

To Apply: Persons interested in applying should email their resume to CCRHR@fairfaxcounty.gov or fax it to 703-273-6564 or mail it to: 

Fairfax Circuit Court
Attention: Angel Wong
4110 Chain Bridge Road
Fairfax, VA  22030
 

Agency: Board of Supervisors
Job #: 21-00104

Independently performs a variety of administrative duties, as well as special projects for a member of the Fairfax County Board of Supervisors who represents 133,000 residents. Handles scheduling and coordinating meetings, office administration, answering and transferring phone calls, supply ordering, office maintenance coordination, event planning, scheduling community rooms, manages Mount Vernon District Board Authorities and Commissions process, special projects and other duties as requested. This is an opportunity to engage, support, and interact with people of all ages, backgrounds, and experiences. Includes community and relationship building, and provides an opportunity to grow and learn about local government. Duties are performed under general direction. 

Salary: $40,000.00 or commensurate with experience. 

ILLUSTRATIVE DUTIES: 
Provides administrative and technical support to professional staff; 
Researches, organizes and maintains legislative and other materials for board members and staff; 
Drafts and/or edits written materials, such as correspondence and summaries of information for public dissemination; 
Assists in planning various aspects of special projects and essential programs, to include scheduling and coordinating meetings;
Sets up, monitors, records, and provides staff assistance for board meetings, including evening or weekend meetings; 
Maintains an e-mail list for electronic dissemination of materials; 
Files, copies, and maintains records. 
Manages and provides coordination for appointees to Boards, Authorities, and Commissions 

REQUIRED KNOWLEDGE SKILLS AND ABILITIES: 
Knowledge of techniques and practices of research methodology, data collection, and preliminary analysis; 
Report writing; 
Application and use of basic statistics; 
Interview techniques sufficient to obtain information related to administrative matters; 
Database, spreadsheet and word processing applications including basic methods of graphic presentations. 
Ability to collect, compile and analyze qualitative and quantitative data; 
Communicate effectively orally and in writing;
Establish and maintain effective working relationships with management, employees, clients, and constituents; 
Understand program objectives in relation to departmental goals and procedures; 
Organize and prioritize work assignments; 
Use and understand common database, spreadsheet and word processing applications.

MINIMUM QUALIFICATIONS: 
Any combination of education, experience, and training equivalent to a bachelor's degree in political science, public policy, public administration, business administration, English, communications, or a related field. 

CERTIFICATES AND LICENSES REQUIRED: 
Must possess, or be able to obtain, a Virginia driver's license. 
Must possess, or be able to obtain, a notary public license from the Commonwealth of Virginia. 

NECESSARY SPECIAL REQUIREMENTS: 
Due to the scope and responsibilities associated with the position, the appointee must be willing and able to work evening and weekend hours. 

PREFERRED QUALIFICATIONS: 
The successful candidate must be familiar with local government and the legislative process, and possess exceptional written and verbal communications skills, as well as superior customer service skills. Ability to multitask, work independently and quickly change priorities. Advanced skills in Microsoft Office Suite applications to include Outlook, Teams, Word, Excel, and PowerPoint. Familiarity with Customer Relationship Management Software. Bilingual with fluency in English and Spanish, Korean, or other languages. Resident of the Mount Vernon District or southeastern portion of Fairfax County or willing to locate to the area shortly after employment. 

TO APPLY: Please send your resume and cover letter outlining your education, experience, and availability to Mtvernon@fairfaxcounty.gov and include "Administrative Assistant/Aide" in the subject line.

Agency: Police Department
Job#: ELT-FCPD-21000
Schedule: Part-Time, 30 hours per week 
Salary:  $20.69 to $34.48 hourly

Processes and reviews payroll related matters for over 1,700 employees in the Police Department. Reviews biweekly on-line time and attendance records for technical accuracy. Conducts site audit of overtime expenditures and T&A training to the department employees. Prepares special personnel action requests such as annual merit increments. Updates names, addresses, and telephone numbers to ensure information is current and complete. Provides consultation and technical assistance to agency employees and superiors on payroll issues. Uses FOCUS system (SAP) to assist employees with adjusting tax deductions. Completes all payroll calculations and paperwork for transactions such as retroactive pay adjustments in accordance with the County Personnel/Payroll Policies and Procedures. Uses independent judgment to solve routine problems and refers significant problems to payroll supervisor. Updates and maintains files of personnel records, employee evaluations and payroll reports. Prepares direct payment for clothing allowance and cleaning allowances by downloading the data from FOCUS system in timely manner. Provides initial benefits orientation to new employees. Prepares and reconciles operational overtime billing transactions for the Department. Performs other duties as required. Works under general supervision of the Payroll Section supervisor (Administrative Assistant V.)

The assigned functional areas of this position is payroll.

EMPLOYMENT STANDARDS: Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check, credit check, public safety background check and driver's license check to the satisfaction of the employer.  

PHYSICAL REQUIREMENTS: Work requires the ability to operate keyboard-driven equipment, sit for long periods, bending and stooping for extended periods of time for filing. Employment contingent on completion of background investigation. Employee is subject to random drug testing. Driver's License (Required upon hire)

PREFERRED QUALIFICATIONS: 

• Two or more years of working in a bi-weekly payroll environment.
• Intermediate understanding of SAP (FOCUS) payroll processing.
• Basic understanding of FMLA and FLSA.
• Two or more years of processing payroll for shift employees.
• Intermediate skills in MSExcel.

To apply: Send your resume to Melissa Blanda at Melissa.Blanda@fairfaxcounty.gov.

*Note: This position is an exempt-benefits eligible (Status E) position. Status E employees work between 1,040 and 1,560 hours per calendar year and are eligible for limited employee benefits, including medical, vision and dental insurance coverage, and participation in flexible spending programs but are not eligible to earn leave or receive holiday pay.  
 

Agency: Fairfax County Public Library
Job#: ELT-FCPL-21000
Salary: $11.9493/hour (Grade S05) 
Hours: Library Page positions are authorized to work 10 or 15 hours per week. The work schedule varies to include weekday, weekend and evening hours.
Location: Accepting Library Page applications for Fairfax County Library branches at Access Services, Great Falls, Herndon Fortnightly, Kingstowne, and Patrick Henry. Branch hours and locations

Shelves library materials accurately and efficiently. Performs other duties as may be assigned to further the goals and objectives of Fairfax County Public Library.

Minimum Qualifications: Any combination of education, experience, and training equivalent to completion of the tenth grade.

Required Knowledge, Skills and Abilities:
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) 
Ability to understand and follow oral and/or written directions; 
Ability to order names and numbers quickly and accurately; 
Ability to establish/maintain good working relationships with others; 
Ability to perform basic arithmetic.

Physical Requirements:
Ability to input, access and retrieve information from a computer.
Ability to lift up to 15 lbs.
Ability to perform repetitive hand, arm, wrist and shoulder movements.
Ability to stoop, bend, reach, squat, and kneel.
Ability to push and pull 4-wheeled book carts filled at 70% capacity, requiring 14 lbs. of initial (starting) force, and a sustained force of 7 lbs. after initial acceleration.
Ability to push and pull 4-wheeled book bins filled at 90% capacity, requiring 20 lbs. of initial (starting) force, and a sustained force of 10 lbs. after initial acceleration.
Ability to shelve materials at all height levels.
Must be able to stand for 4 hours at a time.
Ability to travel to various locations throughout Fairfax County to provide coverage, attend meetings and trainings.
Physical requirements are applicable to all duties.

Selection Procedure: Evaluation of relevant education and experience. Panel interview.

Special Requirements: Must be at least 16 years old at time of appointment. The appointee to the position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer.

Note: These positions may not exceed 900 hours per calendar year. Individuals in these positions are not eligible to earn benefits, paid leave or receive holiday pay.

To Apply: Complete an online Library Page Application at https://www.fairfaxcounty.gov/library/page-application and identify the branch location(s) you would like to work. Questions may be directed to: The Library Page Manager at the Library branch you are applying - Branch hours and locations

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Fairfax County Government is an Equal Opportunity Employer. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY. Minorities and people with disabilities are encouraged to apply.

Agency: Circuit Court 
Job#: ELT-FCCC-20000
Salary: $16 - $17 per hour
Hours: Varies. Up to 900 hours per year. 
Location: Fairfax County Courthouse, 4110 Chain Bridge Road, Fairfax VA 22030

The Circuit Court currently has multiple openings of Administrative Assistant positions. Performs a variety of administrative duties in relation to processing cases in the Civil, Criminal, and Land Records Division. Accurately enters information in databases; copies, scans, files, and retrieves court documents.  Candidates must be dependable, professional, possess good attention to detail, and have excellent organizational and customer service skills. Must be able to work in a fast-paced environment in order to meet multiple mandated deadlines.

Minimum Qualification: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support. 
Preferred Qualification: Experience providing administrative support in court or the legal field. Excellent customer service and interpersonal skills. Dependable, punctual and able to work flexible working hours. Basic knowledge of Microsoft Office Applications, specifically MS Word, Excel, and Outlook. Must be proficient in handling office equipment including, printers, fax machines, multiple lined telephones, etc.

Physical Requirements: Requires ability to lift boxes, files and push a cart weighing up to 30 lbs.  Ability to input and retrieve data from a computer.  Must be able to exchange accurate information with others verbally and in writing. 

Special Requirements: The appointee to this position will be required to complete a criminal background investigation to the satisfaction of the employer.

Note: This position may not exceed 900 hours per calendar year.

To Apply: Interested individuals should submit resume to CCRHR@fairfaxcounty.gov