Child Care Assistance and Referral partners with various community child care programs to provide child care to eligible families. These programs are contracted vendors and are reimbursed for child care services provided to families that participate in CCAR.
Becoming a Subsidy Vendor creates opportunities to:
CCAR administers child care assistance through a locally managed Fairfax County program (local) and a state managed program by the Virginia Department of Education / Virginia Department of Social Services, (use of swipe cards).
State Managed Child Care Subsidy (use of swipe cards)
To become an approved vendor for the State Funded Program (use of swipe cards), visit the Become a Child Care Subsidy Program Vendor at www.childcare.virginia.gov under Child Care Subsidy.
Fairfax County Managed CCAR Program (Local)
To become an approved vendor with the Fairfax County managed CCAR program (local), follow the information below. Note that the vendor agreement outlines CCAR’s program policies and terms under which CCAR will reimburse for care.
You may submit the documents via email to SubsidyVendors@fairfaxcounty.gov or to your assigned child care specialist. To find your child care specialist, please call 703-449-8484, TTY 711.
Download our Become an Approved Vendor Flyer.
Application Process Steps:
State Managed Child Care Subsidy (use of swipe cards)
VDSS provides payments directly to the child care provider who have a contract with VDSS to provide child care services. If you are a vendor with VDSS and have payment questions, please visit Become a Child Care Subsidy Program Vendor at www.childcare.virginia.gov under Child Care Subsidy.
Fairfax County Funded CCAR Program (Local)
Fairfax County provides payment directly to child care vendors who have an agreement to provide child care services to families in the Child Care Assistance and Referral program with Fairfax County.
Once the family is deemed eligible to receive child care assistance, the child care vendor will receive notification that includes:
If you have payment questions, please contact us at CCARinfo@fairfaxcounty.gov or by calling 703-449-8484, TTY 711.
State Managed Child Care Subsidy (use of swipe cards)
If you are a vendor with the Virginia Department of Social Services (Use of swipe card) and have questions about your state-funded “swipe-card” or direct deposit, please visit www.childcare.virginia.gov subsidy vendor page for contact information.
Fairfax County Funded CCAR Program (Local)
Tired of waiting for your CCAR check? Get direct deposit. It is easy, fast, and free! Direct deposit allows you to:
To sign up for direct deposit with Fairfax County, please contact our office at 703-449-8484, TTY 711, or email us at CCARInfo@fairfaxcounty.gov with the following information:
State Managed Child Care Subsidy (use of swipe cards)
If you are a vendor with the Virginia Department of Social Services (use of swipe card), contact 855-635-4370, TTY 711 for questions about payments.
Fairfax County Managed CCAR Program (Local)
Go Paperless with Provider Access!
This system is available for:
With Provider Access you can:
You can also:
View the CCAR Online attendance (Provider Access) user manual.
Child Care Assistance and Referral pays up to the Maximum Reimbursable Rate (MRR).
If the provider’s full fee rates are lower than the MRR, providers will be paid at their full-fee rate.
Note that rates listed below may be updated at any time.
VDSS Funding rates (State-Swipe Card) and Local Funding Rates
Level 1 and 2: Effective August 1, 2023
DAILY RATE
| Child Care Center Level 2 |
|||||
| Infant | Toddler | 2-Year-Old | Pre-School | School Age | |
|
Full Day |
$94 | $81 | $70 | $70 | $61 |
|
Part Day |
$66 | $57 | $49 | $49 | $43 |
| Family Day Home Level 2 |
|||||
| Infant | Toddler | 2-Year-Old | Pre-School | School Age | |
| Full Day | $81 | $81 | $81 | $81 | $81 |
| Part Day | $57 | $57 | $57 | $57 | $57 |
If you are a child care provider with a current agreement to provide services, and would like additional information on the category descriptions, you may contact CCARInfo@fairfaxcounty.gov
