The library's limited meeting room space is available whenever possible for the use of non-profit organizations and individuals for educational, cultural and informational community meetings and programs. Library-sponsored programs receive first priority. The fact that a group is permitted to meet at the public library does not in any way constitute an endorsement of the group's policies or beliefs. The Library Board of Trustees is the final authority in granting or refusing permission for use of the room.
- All meetings must be free and open to the public.
- Non-profit use only; no sales or admission fees unless sponsored by the Library Board of Trustees.
- Individuals may not reserve meeting rooms in advance, however drop in use may be available if the room is not in use.
- Meeting rooms and conference rooms are available 90 days in advance and limited to 1 reservation in 7 days.
- Group study rooms, available at some branches, are available to reserve one week in advance, and reservations are limited to 2 hours per day, 2 times per week.
- Reservations are held for a maximum of 30 minutes.
- Wireless internet access is available at all library branches.
- Users must abide by the Library Board of Trustees Meeting Room Policy
- User is responsible for room setup, including arrangement of tables and chairs.
- Light refreshments may be served. Groups are responsible for supplies and prompt cleanup. The use of alcoholic beverages in county facilities is strictly prohibited except when and where specifically authorized by the county executive.
- Please consider setup/cleanup time needed and book accordingly. We schedule back-to-back reservations and you are expected to exit the space on time.
- All publicity is the responsibility of the user. The location of the library may be publicized but the library telephone number may not be placed on publicity.
- Assistive listening devices for the deaf or hard of hearing are available at some branches and may also be borrowed from the library's Access Services branch; call 703-324-8380 or TTY 703-324-8365 to make arrangements. If special accommodations are needed, please call the branch.
- Groups using the meeting rooms are responsible for maintaining order, for compensating the library for damages to the premises, equipment or furnishings that occur during their use, and for the safekeeping of any private property brought into the library.
- The Fairfax County Public Library Code of Conduct applies to all persons using the meeting rooms.
After Hours Booking:
- Arrangements will be made for the organization's representative to receive the meeting room key during the library's regular operating hours, the day before the meeting.
- The representative will be provided with an orientation for extended hours meeting room use. This representative must be present at the meeting and is responsible for disseminating information about entering and leaving the premises plus emergency evacuation routes to other group members.
- Individuals receiving a meeting room key must sign a Letter of Agreement, must be over 18 years of age, must present a picture ID at the time the key is issued and indicate they have received an orientation.
- The meeting room key must be returned to the library immediately upon the conclusion of the meeting, either delivered in person to library staff or deposited in the book drop according to prior arrangements.
- Library buildings are heated and cooled based on normal library hours and may not be as comfortable during extended hours.
Failure to comply with these rules may result in refusal of your meeting room use at the Fairfax County Public Library.