ADDITIONAL INFORMATION
- The application fee is $205. Fees are paid electronically at the end of the application submission process. A service charge of 2.35% will be added to all fees paid with a credit card. The fee will be waived if the applicant is the County of Fairfax or any other agency, authority, commission or other body specifically created by the County, State or Federal Government.
- An application may take approximately 30 calendar days to process if no additional information is requested or required.
REQUIRED DOCUMENTS
An application may require the following documents:
Sponsoring Organization Permission Letter: A signed and dated letter from the charitable, educational, or nonprofit organization that will be sponsoring the event. This letter must include the name and address of the sponsoring organization, the name and contact information for a representative of the sponsoring organization, and a statement giving the applicant permission to act on behalf of the sponsoring organization. This document is only required if the event will be sponsored by a charitable, educational, or nonprofit organization and the applicant is not a member or employee of that organization.
Security Contract: A signed and dated security contract. This document is not required when the application is initially submitted but may be requested by staff during the review of the application if the event is a circus, carnival, road race, serves alcohol or will close traffic lanes.
Property Owner Permission Letter: A signed and dated letter of permission from the property owner permitting the use of the property during the dates and times of the event. This letter must include the address of the of the property and property owner contact information. This document is only required if the applicant is not the property owner.
Off-Street Parking Permission Letter: A signed land dated letter of permission from the property owner of the off-site parking area allowing the employees and/or customers to park during the dates and times the business will operate. This letter must also include the address of the parking area and the number of parking spaces provided. This document is only required if parking will be off-site.
Shuttle Contract: A signed and dated copy of the vendor contract. This document is only required if a third-party vendor will provide shuttle service from an off-site parking area.
Sanitary Facility Contract: A signed and dated copy of the vendor contract. This document is only required if outdoor sanitary facilities will be provided.
Sanitary Facility Permission Letter: A signed and dated letter from the manager of the building or business, permitting the use of the indoor sanitary facilities during the dates and times the business will operate. This document is only required if indoor sanitary facilities will be provided and those facilities are not owned by the applicant or the property owner.
Property Plan: A plat or plan showing the locations of all structures and uses (to include outdoor sanitary facilities, rides, games, tents, vendors, lighting, speakers), the location of the parking area, all entrances and exits, distances from all structures to the nearest right-of-way, and the location and orientation of any speakers and lighting. This document is always required.
Certificate of Insurance: Letter from insurance company. This document is only required if sales include fireworks.
VDOT Permit: An approved road closure permit from the Virginia Department of Transportation (VDOT). This document is only required if the event will include the closure of any roadway.
Applicable STANDARDS
As part of the application process, you must agree to abide by the standards found in subsection 4102.8.I and 4102.1.I of the Zoning Ordinance, as described below:
A special event is defined as a temporary outdoor activity held on private property, including, but not limited to, seasonal sales, the display of goods and merchandise associated with a retail use, community or cultural events, musical or arts events, celebrations, festivals, fairs, carnivals, and circuses.