Thank you for your interest in becoming a Vendor/Exhibitor at the Earth Day Fairfax Festival on Saturday, April 26, 2025. The Fairfax County Park Authority welcomed a record-breaking 7,000+ attendees in 2024 and are striving to top that in 2025!
Timeline for Vendors and Exhibitors
| Application Deadline | February 10, 2025 |
| Acceptance Notifications Sent By | Rolling notifications until February 14, 2025 |
| Booth Payment Deadline (if applicable) | March 21, 2025 |
| Arrival and On-site Information Sent | By April 11, 2025 |
Food Vendor Information
Food vendors will need to have current inspections from the Fairfax County Fire Marshal and Health Department. Staff from those agencies will be on site conducting inspections. If you are accepted to participate in Earth Day Fairfax, you will be notified to apply for a Temporary Food Event Permit.
| Vendor with Product/Merchandise Sales | Early Bird (Now through Jan. 17) $250 |
| Vendor with Product/Merchandise Sales | Regular Rate (Jan. 18-Mar. 21) $300 |
| Vendor without Direct Sales | $50 |
| Exhibitor (Educational, Local Civic, Local Nonprofit, County & City Government) |
No Fee (Registration Still Required) |
*Rental equipment can be provided for an additional $170 fee.
Includes:
- One – 10 feet x 10 feet tent
- One – 6 feet x 30 inch table
- Two – Folding chairs
The standard booth space is 10 feet x 10 feet.
Double-booth space is available at 2X the standard booth fee.
*No refunds will be issued after April 1 unless the Park Authority cancels the event.
Information on Tent Weight Requirements (applicable if you provide your own tent):
- Minimum of 20 lbs. per leg
- Weights must be secured in a manner that does not create a safety or trip hazard.
Examples of sufficient and safe weights include:- Cement-filled paint can, bucket or capped PVC pipe with rope for each leg;
- Canvas bag or bucket filled with sand
- All tents will be inspected to ensure the safety of all participants. If tents, canopies, umbrellas or signs are NOT adequately secured, we will require the Vendor/Exhibitor to take them down.
In observance of Earth Day and the Fairfax County Park Authority’s dedication to preserving our natural resources, we request that all Food Vendors, Merchandise Vendors and Exhibitors plan to provide Earth-friendly utensils, handouts and giveaways. Refer to the table below for examples of acceptable and prohibited items.
Acceptable Containers for Use by Merchandise Vendors, Exhibitors and Food Vendors
Acceptable Materials |
Unacceptable Materials |
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Event Staff may request that you provide examples of containers that will be used. Have questions about what’s appropriate? We can help!
Our Reusable Program is Back!
r. Cup is returning to provide reusable 16 oz. cups and food containers for 2025 Earth Day Fairfax! We encourage vendors to opt-into this program on the application and provide an estimated number of cups and/or food boats needed.
