Welcome to Fairfax County’s 2024 Earth Day Festival! We thank you for your interest in becoming a vendor/exhibitor at the 2024 Earth Day Festival on Saturday, April 20, 2024. 

Timeline for Vendors and Exhibitors

Limited product sales and food vendor spaces are available.

Application Deadline	CLOSED
Acceptance Notifications Sent By	February 20, 2024
Booth Payment Deadline (if applicable)	March 20, 2024
Arrival and On-site Information Sent	By April 12, 2024

Food Vendor Information

Food vendors will need to have current inspections from the Fairfax County Fire Marshal and Health Department. Staff from those agencies will be on site conducting inspections. If you are accepted to participate in Earth Day 2024, you will be notified to apply for a Temporary Food Event Permit.

List of Fees

• Vendor with direct product sales – Early Bird (now-January 20): $250 (not including tent) 
• Vendor with direct product sales – Regular Rate (January 21-February 12): $300 (not including tent)
• Exhibitors that are corporate with no sales, educational, civic, nonprofit or government in nature: $50 with no tent
• Volunteer-led: Free if no tent, chairs or tables are needed. Registration is still required.

If needed, Vendors/Exhibitors can pay a rental fee of $170 fee for a 10-ft. x 10-ft. tent, 1 table and 2 chairs.

If you provide your own tent, you must provide tent weights (see below for more information about the criteria for tent weights). The standard booth space is 10-ft. x 10-ft., please let us know on your vendor application if you need additional space.

*No refunds will be issued after April 1 unless the Park Authority cancels the event.  

Information on Tent Weight Requirements

• Minimum of 20lbs per leg
• Weights must be secured in a manner that does not create a safety or trip hazard.
• Examples of sufficient and safe weights include:
  • An empty paint can filled with cement tied to each corner of the tent with a rope long enough for the weight to sit on the ground. It is NOT sufficient to place the can on the feet of the tent.
  • Containers, such as canvas bags or plastic buckets filled with sand or cement that can be anchored or secured to the tent legs.
  • PVC pipe capped and filled with cement that can be secured to the tent legs.
• All tents will be inspected to ensure the safety of all participants. If tents, canopies, umbrellas or signs are NOT adequately secured, we will require the Vendor/Exhibitor to take them down.

Acceptable Containers for Use by Vendors/Exhibitors

Acceptable Materials	Unacceptable Materials
Reusable containers BPI Certified compostable paper products, unlined paper products Aluminum or glass containers Uncoated wood or bamboo utensils Paper napkins Unwaxed paper liners	Single-use plastics of any kind (e.g., bags, bottles, lids, cutlery, straws, bioplastics) All Styrofoam (polystyrene) products, which are not recyclable, regardless of what suppliers may tell you and despite any symbols on the products Plastic-coated paper products Tin or aluminum foil Drink pouches Bioplastics

Be prepared to provide examples of the containers that you decide to provide before the event. If you need assistance selecting appropriate containers, we are more than happy to direct you to reputable resources.

Interactive element for participants

Attendees will have the opportunity to check-in at participating vendors/exhibitors throughout the event, with the chance to win donated prizes. Vendors/Exhibitors participating will be given a sign to display at their booth. Vendor/Exhibitor participation requires an engaging activity or educational outreach at the booth and must not require a direct product purchase. You will have the opportunity to indicate your participation in the interactive element in the Vendor Application.