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Friends Group Project

  1. Home
  2. Park Authority
  3. Friends Group Project

Alert:

703-324-8665 TTY 711
allison.rankin@fairfaxcounty.gov
12055 Government Center Pkwy.
Fairfax, Virginia
fairfaxparks
Allison Rankin

Department Resources

  • Department Homepage
  • Hours
    • Operational Hours
    • Holiday Hours & Class Schedules
    • Rec Center Schedules
  • Parks
    • Find It
    • Waterfront Parks
    • Nature and History
    • Water Parks and Spray Grounds
    • Sports and Fitness
    • Specialty Attractions
  • Rec Centers
    • Rec Centers Home
    • Memberships
    • Rec Center Schedules
    • Audrey Moore
    • Cub Run
    • Franconia
    • George Washington
    • Mount Vernon
    • Oakmont
    • Providence
    • South Run
    • Spring Hill
  • Golf Courses
    • Golf Home
    • Operating Status
    • Burke Lake Golf Center
    • Greendale Golf Course
    • Jefferson Golf Course
    • Laurel Hill Golf Club
    • Oakmont Golf Center
    • Pinecrest Golf Course
    • Twin Lakes Golf Course
  • Events Calendar
  • Park Reservations
    • Picnic Areas (Picnic shelters, canopy’s, gazebos)
    • Camping Reservations
    • Golf Tee Times
    • Water Mine
    • Our Special Harbor
  • Programs and Activities
    • PARKTAKES ONLINE
    • Summer Entertainment Series
    • Classes
    • Camps
    • Popular Activities
    • Farmers Markets
    • Healthy Strides
    • Preschool
    • Group Activities
    • Gift Cards
    • Wonder Wagon
    • Dogs of Fairfax County
    • Older Adults
  • Park Maintenance Requests
    • Request Tree and Debris Removal
    • Athletic Field Maintenance
  • Board and Committee Meetings
  • Park Budget and Fees
  • Natural and Cultural Resources
    • Archaeology and Collections
    • Heritage Conservation
    • Nature and Natural Resources
  • Trails
    • Trails Home
    • Trail Buddy
    • Discovery Trail Map
    • Accessible Trails
    • Cross County Trail
    • Bike Trails
    • Equestrian Trails
    • Trail Mix QR Code Fitness Trails
    • First Hike
  • Special Topics
  • Jobs at the Park Authority
    • #joinFCPA
    • Jobs
  • Rentals and Permits
    • Park Use Permits
    • Facility Rentals
    • Easements and Permits
  • Long Range Planning
  • Planning and Improvements
    • Planning Projects
    • Development Projects
    • Park Bond
    • Quarterly Project Updates
  • Park News
  • Connect
    • Contact Us
    • Stay Informed and Engaged
    • Park News
    • Subscribe to E-News and E-Newsletters
    • Support Your Parks
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    • Volunteer
    • Park Volunteer Teams
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Friends Group Project

For over 50 years, the Park Authority’s Friends Groups have supported, enhanced, and advocated for Fairfax County’s parks, facilities, and services. In order to acknowledge and expand upon the added benefit of Friends Groups, the Park Authority’s 2013-2018 Strategic Plan includes a project to develop agency wide consistency in how the Park Authority partners with and supports all of our Friends Groups.

The Friends Group Project outcomes are: a Friends Group Handbook, a new Park Authority Board Policy, and a Memorandum of Understanding (MOU). The input and responsiveness of the Friends Groups during this project is tremendously helpful and influential on the development of the Handbook, policy, and MOU, so we thank you for your help!

We hope the Friends Project Page will help keep our Friends Groups up-to-date on the project status, including what we already accomplished, the current phase, and what is on the horizon.

If you want to be added to our Friends Group mailing list or for more information about Friends Groups, please contact Allison Rankin at allison.rankin@fairfaxcounty.gov or 703-324-8665.

Project Outcome Updates

Part I: Friends Groups and Park Authority staff jointly developed a Park Authority Board Policy on Friends Groups and a Memorandum of Understanding template that is customizable to reflect each relationship between the Friends Group and the Site or Program.

Park Policy 407 - Friends Groups

Memorandum of Understanding template

Part II: The Friends Group Handbook has been finalized. The Handbook will serve as a resource for new and existing Friends Groups, additional partners, and interested parties. Park Authority staff worked with Friends to develop and review the Handbook.


Friends Groups that have signed MOUs with the Park Authority

  • Friends of Colvin Run Mill
  • Ellanor C. Lawrence Park Friends
  • Friends of Fairfax Couty Archaeology and Cultural Resources
  • Friends of Frying Pan Farm Park
  • Friends of Green Spring Gardens
  • Friends of Hidden Oaks Nature Center
  • Friends of Historic Huntley
  • Friends of Huntley Meadows
  • Friends of Lake Accotink Park
  • Friends of Pimmit Barn
  • Friends of Riverbend Park

Meetings and Resources

Federation of Friends PowerPoint Presentation

Federation of Friends PowerPoint Presentation

Your browser does not support the audio element.

Federation of Friends PowerPoint Presentation

Federation of Friends PowerPoint Presentation

Federation of Friends PowerPoint Presentation

Federation of Friends PowerPoint Presentation

Federation of Friends PowerPoint Presentation

  • Federation of Friends PowerPoint Presentation

  • Agenda
  • Federation of Friends PowerPoint Presentation

  • Friends Project Update Presentation
  • Friends Capacity Building Fund: what is it and how does it work?
  • Presentations about the Park Authority, what it means for Friends Groups and sites, and how Friends Groups can get involved
    • Park Authority Budget 101, Janet Burns, Financial Management Branch Manager
    • Park Authority Capital Improvement Program, Dave Bowden, Planning and Development Division Direction

  • October 19, 207; November 20, 2017; and December 1, 2017
  • Goals: revise the MOU to be customizable and create a third draft of the MOU, finalize the Friends Policy to go be approved by the Park Board, and review the Capacity Building Funding

  • Agenda
  • Federation of Friends PowerPoint Presentation
  • Major Takeaways:
    • Next Step will be to form a Task Force with Friends representatives and Park Authority staff to finalize the Draft MOU. Friends Groups will then customize the template to best reflect their group. Upon consensus of the Friends Group, the Friends Group and Park Authority will sign the MOU.
    • In general, Friends Groups supported the proposed Capacity Building Fund.

  • Agenda
  • Federation of Friends PowerPoint Presentation
  • Major Takeaways:
    • Policy feedback station: Include in the Policy what the Park Authority will do for Friends Groups and projects to which Friends donate funds should be completed in a timely manner.
    • PVT feedback station: Concerns were expressed about the name and the level of autonomy as a volunteer program. There was very positive feedback that they would be covered under the County’s Volunteer Insurance Policy.

  • Agenda
  • Federation of Friends PowerPoint Presentation
  • Ch 16 iconFederation of Friends Channel 16 Video: Legal Implications and Solicitation Presentation
  • Major takeaways:
    • Groups are not covered by the County’s Volunteer Insurance Policy.
    • Groups and individuals need to register with the State and County in order to lawfully solicit funds.

  • Capacity Building Fund Application Form
  • Charitable Organization Registration and Licensure
  • Mr. Randy Jouben
    • Risk Manager
    • Randy.Jouben@fairfaxcounty.gov, 703-324-3040
  • Title 57, Chapter 5 Virginia State Code
  • Definitions Virginia Solicitation of Contribution Act 57-48
  • Virginia Department of Agriculture and Consumer Services
  • Fairfax County Code, Chapter 34 Charitable Solicitation
  • Fairfax County Volunteer Management System
  • Park Volunteer Team Portal
  • What type of volunteer program am I looking for?

Project Status Timeline

 

Milestone2019
Jan./Mar.
  • Handbook finalized and posted on Friends Group webpage
  • Continue to finalize and sign MOUs with Friends Groups
  • Federation of Friends Meeting - Saturday, March 23, 2019 at Twin Lakes Golf Course
  • Staff continued working on development of PVT program
Milestone2018
July-December
  • Park Authority staff continue to work with Friends Groups to review and approve MOUs
  • Work continued on finalizing the Friends Group Handbook
May-July
  • Friends customize their MOU and develop Special Provisions sections
  • Friends Groups and Park Authority review and approve customized MOUs
Mar./Apr.
  • Friends customized their MOU and developed Special Provisions sections
  • Friends Groups and Park Authority reviewed and approved customized MOUs
  • Friends submitted Friends Capacity Building Fund applications (see the presentation on the Capacity Building Fund for more information)
  • Park Authority reviewed and approved Capacity Building Fund
Jan./Feb.
  • Friday, January 26, 2018 - Federation of Friends Meeting
    • 10am-12pm
    • Frying Pan Farm Park Visitor Center 2739 West Ox Rd., Herndon, VA 20171
  • Park Authority Board approved Policy 407 - Friends Groups

Friends Group 2017

Milestone2017
Nov./Dec.
  • Proposed the Capacity Building Funding idea to the Park Foundation Board
  • Taskforce met monthly and reviewed the MOU, Policy, and the Capacity Building Funding
  • Distributed the Taskforce's MOU template and Policy to all Friends
  • Developed the PVT Program application and process; continued meeting with PVTs
Sept./Oct.
  • Formed the Friends Taskforce to finalize a MOU template and the Policy
  • Held the first Taskforce meeting and completed revisions to the first half of the MOU
  • Met with PVTs
July/Aug.
  • Staff met individually with Friends Groups or potential Park Volunteer Teams
  • Friends provided feedback on the Policy, MOU, and PVT Program first drafts
  • Staff team revised the Policy, MOU, and PVT Program based on Friends' input
  • Summer Federation Meeting August 8, 2017
  • Developed the Capacity Building Funding idea and received input from Friends
May/June
  • Spring Federation of Friends meeting
  • Friends reviewed first drafts of the Policy, MOU, and the PVT Program
Mar./Apr.
  • Reprioritized: determined a Park Board Policy and a Memorandum of Understanding should guide that the Handbook development. Work on the Handbook will continue after the Policy and MOU are completed and approved.
  • Began to draft the Policy and MOU
  • Received initial input from the Staff Team,  County staff on Policy and MOU
Jan./Feb.
  • Winter Federation of Friends meeting
  • Friends reviewed Table of Contents (TOC) second draft
  • Initiated Handbook draft
  • Staff Team reviewed Handbook Release 1
Milestone2016
Aug.-Dec.
  • Distributed survey to Friends Groups
  • Staff Team for the Friends Group Project, including park staff and the Director's Office, formed and began meeting
  • Park Staff started to work with County Risk Management and the Office of the County Attorney to ensure Friends are protected.
  • Developed Handbook TOC first draft and distributed to Friends for review
  • Staff Team reviewed Friends comments on TOC and drafted a second version of the TOC

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