For questions during the week, please call the picnic reservation line at 703-324-8732. Due to the volume of calls, this phone line is an answering machine. Messages are retrieved throughout the workweek and calls are returned as soon as possible. Please be as detailed as possible for staff to assist you as efficiently as possible. Please note, messages left over the weekend will be returned on Monday, excluding holidays. During office hours Monday - Friday, we accept walk-ins at our office at 12055 Government Center Parkway, Suite 105, Fairfax, Virginia. Questions may also be submitted by email to FCPAPicnics@fairfaxcounty.gov.
We strongly suggest you visit the park before your scheduled event. It will help you get an idea of what the area looks like which will aid you with setup. Look at parking, table configuration, and park amenities such as playgrounds, hiking trails, etc.
Applications for the current calendar year are accepted beginning January 1. Many locations are booked early in the year. For the best chance of reserving the chosen date and space, please submit an application or book online as soon as possible.
No, the picnic staff cannot hold or block any dates until they have received your application with the full payment. Please note that submission of an application and payment by mail can take 7-10 days to reach the office. Once mail has arrived, we will send a confirmation email and process the payment if the space you have requested is available.
All reservations are for a one-time use. We have a range of rental options depending on the facility type, location, and time of year. Reservations may be available for full day, half day, 2-hour time slots, or hourly bookings. Rental times or slots are listed on our website and booking page are not negotiable, please refer to our website.
- Prime rates are Friday, Saturday, Sunday, and Holidays.
- Non-Prime rates are Monday through Thursday.
A discount of 10% of the total rental fee will be applied to "long term" rental groups who submit a request for and rent a picnic area, shelter, amphitheater, or gazebo for a minimum of five (5) reservations throughout the calendar year. The reservations do not need to be at the same park to be eligible for the discount. This discount is not available through the web booking.
The process takes as little as 3-5 business days to issue a permit if there are no questions or special requests on the application. Once approved, a permit will be sent to the e-mail address designated on the application. Your choice of location, date or time might not be available by the time your application is received. Please plan accordingly by mailing the application early or submitting it by email (without payment) or fax or booking online (at least 10 days in advance).
Sports bags are available for rent at Burke Lake, Lake Accotink, and Lake Fairfax. Depending on the location the bag may include sporting equipment such as a soccer ball, bocce ball set, and volleyball. The rental fee is $25.
Special permission is required for a moon bounce or amplified sound at your event; some parks do not allow these features. Submit your request on your picnic application along with the non-refundable $25 permit fee.
You must have a reservation and permission to have a moon bounce or amplified sound during your event.
A Special Use Permit is required for attractions such as moon bounces, carnival rides, laser tag, pony rides, or large group trail use at your event. Please note each special request item on your picnic application, include your $25 payment for each additional feature and we will contact you if your request is granted or denied by the park management. If your request is denied, you will not be charged the fee.
You must apply for a Business Activity License if you would like to hold any activity that uses Park Authority Property for the purpose of generating revenue through any means or for an activity, including but not limited to: selling items, collecting fees for an event, requesting/soliciting donations, holding classes or camps. If you are planning on having a race, please submit a race route with your application. Please use the Park Use Application.
- A financial statement will be provided with your permit and must be completed and returned to the Park Authority with the balance due one month after your event (or monthly for long term usage).
- All vendors are responsible for collecting and paying applicable state sales tax and applying for other required permits with the county or state.
PARK USE APPLICTION
- Business Activity License Fees: $75 or 15% of gross revenue, whichever is greater. The $75 minimum deposit must be submitted at the time of application. One application and fee due per park.
- Group Walk/Run/Trail Use Fees: 25-99 people – $ 50, 100-249 people – $100, 250-499 people – $200. Group Walk/Run/Trail Use fees apply to an activity on trails, parts of trails, or park paths, whether the event begins or ends on park property. These fees are not charged for school cross country practices but are applicable to all cross country meets held on park property. These fees are in addition to any other applicable fees.
Alcohol is permitted in designated shelters with prior approval only, use of alcohol in Fairfax County parks without appropriate permits and approved agreements is AGAINST the law. For more information and application please visit the Alcohol FAQ webpage.
We suggest providing specific directions to your picnic guests, there are maps provided on each of our reservable area pages. Also, you may post directional signs on park property (stand-alone signs are best; we do not allow anything to be tacked or nailed or stapled to trees, shelters, gazebos, canopies, and amphitheaters). We do not allow the posting of political signs other than 25 feet around the main park sign. Please remove your signs before you leave for the day.
Acoustic music, radios, and MP3/CD players are allowed however, the sound should not affect other park guests. Maximum amplification allowed is 70 decibels or as loud as a normal conversation at 3-5 feet. DJ’s are not allowed. Certain sites do not permit amplified sound or music, please refer to our website.
Electricity may be available and turned on but does require park and picnic staff approval. Electricity may be requested at the time of making your reservation. Some of our sites have electricity. Know what is in your area before arrival and plan accordingly. To double check if your shelter has electricity refer to our website.
Catering is allowed and should be contracted independently. We do not provide catering services or recommend specific catering companies.
Where permitted, a private group food truck vendor permit is required for food trucks vending food on Fairfax County Park Authority property in conjunction with a picnic permit. This is only to be used if the food truck is not selling to the public and is reserved for your group’s use. Please note this request on your picnic permit application and include a $50 payment. We will contact you if your request is granted or denied by park management. If approved, this is a nonrefundable fee. If your request is denied, you will not be charged $50.
Parking is not guaranteed close to your location. Vehicles must park in designated paved and gravel areas only. Parking on the grass is prohibited.
At Burke Lake Park non-county residents’ vehicles are subject to a park entrance fee on weekends and holidays. Those having parties at Burke Lake Park may pay the gate fee for their non-county resident guests by downloading the Gate Pre-Payment Form and following directions at the top of the form.
- Cancellations/Changes requested more than 14 days before the event will incur a $25 processing fee.
- Changes to the reservation are not allowed within 14 days of the event.
- Cancellations requested within 14 days of the event are not eligible for a refund.
Please keep in mind, field space is often limited or has already been reserved by an established group (such as youth soccer or adult softball, etc.). Athletic fields may be reserved only for the sport for which they were designed. Please use the Park Use Application.
- An hourly rental fee is required to receive a permit.
- Athletic fields can be requested using this application for rental times Monday – Friday, 9 a.m. - 4:30 p.m. (except holidays) and for any for-profit use. For use outside of these times for non-profit groups, please call 703-324-5533 or visit Athletic Services and Community Use Scheduling.
- Fees: $45/hour for grass field, $100/hour for synthetic field, additional $25/hour if lights are needed.
If there is an emergency please contact 911 or Fairfax County Police at their non-emergency phone number: 703-691-2131. Please come prepared for the weather as these are outdoor facilities. We recommend bringing a first aid kit, staying hydrated, wearing hats, wearing sun block, and bringing chilled water. We do not allow groups to use space heaters or fire pits in or around our reservable areas.
Our parks are open from sunrise to sunset (the area must be cleaned and vacated by the permitted rental time out). You do not need to check in and out with onsite staff for your event. Please do not set up more than 30 minutes in advance of the check in time listed on your permit.
Shelter, canopy, and gazebo reservations are not refundable due to inclement weather. For picnic area reservations, you have 48 hours from the start time of your event to email FCPAPicnicApplications@fairfaxcounty.gov with the area name, date reserved, and permit holder's name to request a refund and confirmation number. Responding to the email that you received the permit from is the easiest way. Refund requests will not be allowed after the 48-hour period.
Parking in all parks is first come first serve (no reserved parking). We suggest arriving early to get the closest parking spots. Please park in designated parking areas or lots.
The group representative must have a copy of the picnic permit in hand on the day of the event. Show anyone using your reserved space your permit and ask them to vacate the area. If the park is staffed, you may contact the staff for further assistance. At parks that are not staffed you may contact the Fairfax County Police at their non-emergency phone number: 703-691-2131.
Park staff maintains picnic areas a couple of times a week. There is no guarantee that your area will be cleaned before your event. Prepare for dust on the tables, spider webs in the corners or other critters, minimal ground trash (cigarette butts, small pieces of paper, etc.). Adding tablecloths and other decorations will go a long way in dressing up the area. Most reservable areas have seasonal bathroom facilities (if not bathroom facilities, select areas will have portable restrooms). You will find grills in some of these areas. If grilling is permitted at the site, we allow customers to bring in one additional grill (charcoal or propane). Grills must be kept at a safe distance of at least 20 feet from all structures, picnic tables, and trees.
We suggest bringing volunteers to assist. Also, bring a hand truck, wheelbarrow, a cart, etc. to transport food and drinks from the parking areas to the picnic area. Often there is no opportunity to drive up to the picnic area or shelter for unloading.
Pets are allowed in the park but must be kept on a leash.
Please take the time to pick up and bag all trash (bring extra bags). All trash is to be bagged and placed in the nearest trash dumpster. The releasing of balloons is not allowed. Decorative balloons must be deflated and disposed of as trash. A Damage or Clean-Up fee may be collected if the reservable site is damaged or left unclean.