Circuit Court

Fairfax County, Virginia

CONTACT INFORMATION: Our office is open 8AM-4PM Monday-Friday

4110 Chain Bridge Road
Fairfax, VA 22030

John T. Frey,
Clerk of the Court

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Trade Name Information

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Trade Names Only Accepted Via Mail

Notice: Due to social distancing protocols, beginning April 15, 2020, the Public Service Division counters will be closed to the public. Trade Name Dissolutions can be mailed to the Public Service Division or dropped off at the Fairfax County Court’s Information Desk. Your document will be recorded and a copy of the dissolution, along with your receipt, will be returned to you by mail. Please enclose a self-addressed stamped envelope with your recording. Do not include cash with your recording.

On January 1, 2020, the Fairfax Circuit Court Clerk’s Office stopped accepting new Certificates of assumed or fictitious names (also known as Trade Names). All new Certificates of assumed or fictitious names are filed with the Virginia State Corporation Commission. You may contact the Virginia State Corporation for questions regarding the filing of new Certificates of assumed or fictitious names. The Fairfax Circuit Court Clerk’s Office accepts Trade Name Dissolutions (also known as Certificates of Release) for filing, if the original Certificate of assumed or fictitious name was filed with the Fairfax Circuit Court.

Overview

A Fictitious Trade Name is required if a business is conducted in Virginia under a name other than the owner's legal name. Until December 31, 2019, Assumed or Fictitious Name Certificates were filed in the Circuit Court Clerk’s Office in each county or city where business was to be conducted. After December 31, 2019, pursuant to §59.1-69 of the Code of Virginia, no person shall conduct or transact business in the Commonwealth under any assumed or fictitious name unless such person files in the office of the clerk of the State Corporation Commission a Certificate of assumed or fictitious name. If a Certificate of assumed or fictitious name was filed with the Fairfax Circuit Court Clerk’s Office prior to January 1, 2020, and you want to file a Dissolution of a Trade Name (also known as a Certificate of Release), you may file the Dissolution of Trade Name with Fairfax Circuit Court Clerk’s Office.

The Trade Name index may be researched on Court Public Access Network (CPAN). Access to CPAN is available at public computer terminals at the Fairfax County Courthouse in the Land Records Research Room on the 3rd floor. The Research Room is open to the public from 8:00 a.m. until 4:30 p.m., Monday through Friday. Access to CPAN is also available via the web by paid subscription.

If you want to file an Assumed or Fictitious Name Certificate for a new business, please contact the Virginia State Corporation Commission.

Contact Information for the Virginia State Corporation Commission

The Virginia State Corporation Commission
804-371-9733
www.scc.virginia.gov

Instructions to File a Dissolution of a Trade Name

  1. These instructions only apply if the original Trade Name (Certificate of assumed/fictitious name) was filed with Fairfax Circuit Court Clerk’s Office prior to January 1, 2020.
  2. Complete the Certificate of Release in black ink only.
  3. Have all signatures notarized. Use only one of the three signature options in the Acknowledgement area. Generally:
    • Option A is to be used when the person who filed the certificate of assumed or fictitious name is an individual.
    • Option B is to be used when the person who filed the certificate of assumed or fictitious name is a business, legal, or commercial entity and the person signing on behalf of the entity is an individual who is a part of the entity’s management.
    • Option C is to be used when the person who filed the certificate of assumed or fictitious name is a business, legal or commercial entity, the person signing on behalf of the entity is another business, legal or commercial entity that is a part of the entity’s management and the person signing on behalf of the other entity is an individual who is a part of that entity’s management.
  4. File the Dissolution of Fictitious Trade Name by mail. Enclose a self-addressed, stamped envelope for the return of your certified copy. If a self addressed, stamped envelope is not enclosed you will not receive a certified copy of your registered Dissolution.
  5. Please include the Trade Name original file date and original book and page number at the top right of the form.
  6. The cost to file a Dissolution of a Fictitious Trade Name is $10.00. Only business checks, certified checks, or money orders are accepted. Please note that personal checks or starter checks are not accepted. Make checks payable to the Clerk of the Court. The Clerk's Office is not responsible for loss of any cash payment by mail.
  7. Please include your telephone number on your business check, certified check or money order.
  8. Mail completed forms and payment to:

    Fairfax Circuit Court
    4110 Chain Bridge Road Suite 116
    Fairfax, Virginia 22030
    ATTN: Trade Name Dissolutions

    If you have any questions call the Circuit Court Clerk's office at 703-691-7320. Press 3, 4 (TTY 711).

Dissolution Application

Certificate of Release of Assumed or Fictitious Name on File in a Circuit Court

Virginia Code Sections Pertaining to Trade Names:
§59.1-69, §59.1-70, §59.1-70.1, §59.1-74

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