Park Authority

Position Title: Implementation Project Coordinator

Location: Herrity Building, 12055 Government Center Parkway, Fairfax, Va. 

Hours: This position will be required to report to the office between normal business hours (9 a.m. to 5 p.m.), with some flexibility. Some evening and weekend work may be required. 

Salary range: $32.42 to $43, depending on experience and certifications. 

Overview: Join the Park Authority and our nationally recognized team of professionals! This position works as a part of one of the most highly regarded park systems in the country. With more than 25,000 acres of parkland, nine Rec Centers, eight golf courses, three lakefront parks, and more, FCPA is an exciting organization to be a part of and there are many opportunities for staff to make a difference at every level.

The Implementation Project Coordinator serves as the overall project coordinator for the Recreation Management system replacement. This includes coordinating the full request for proposal (RFP) process, vendor selection, and software implementation.  Additionally, this position coordinates the overall project team including developing and managing all internal schedules, defining and assigning tasks, and developing and ensuring FCPA meets deadlines/timelines relating to system implementation. This position will also set up and create documentation for all RFP and implementation needs.  Acts as project coordinator for implementation of new system, working closely with the vendor, internal FCPA staff, and County staff on all aspects of implementation. 

Duties: 

Project Coordination

• Lead coordination efforts for the Recreation Management System replacement project.
• Manage the RFP process and oversee software implementation.
• Organize and direct project team activities, including task management and scheduling.
• Develop and maintain project timelines, ensuring deadlines are met.
• Act as the primary point of contact with the procurement team.
• Oversee all administrative aspects of the project.
• Assist with contract negotiations and vendor selection.
• Collaborate with the vendor and project team on implementation timelines.
• Assists with tracking requirements, bugs, issues, data uploads, and testing throughout implementation.
• Plan and support the rollout of training programs.

Organization & Documentation

• Develop and maintain centralized resources for procurement and implementation documentation.
• Establish tracking mechanisms for system requirements, documentation, and business processes.
• Oversee data collection processes related to the project.
• Create and manage internal resources for project documentation and training materials.

Communication

• Serve as the primary liaison between the project team, procurement, vendor, and stakeholders.
• Prepare reports and presentations for senior leadership.
• Develop and execute a communication campaign for end users and staff.
• Assist in scheduling and organizing training sessions.
• Coordinate with the Marketing & Communications team on public-facing materials for software rollout.

Minimum Qualifications: 

• 2 years of experience managing projects and/or implementing new systems. 

Preferred Qualifications: 

• Understanding of large-scale recreation agency, in particular, recreation-oriented ser-vices.
• Experience with project management and using project management software
• Experience working on IT-oriented projects
• Experience using recreation management software
• Strong organizational and communication skills

Employment Standards: Any combination of education, experience, and training equivalent to the following. (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area; plus two years of professional work experience within the functional area.

Note: *This position is scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year. This position is eligible to receive limited benefits, including: Medical/Vision/Dental Insurance Coverage, Flexible Spending Program, and Deferred Compensation.

To apply: Please email your resume to FCPAJOBS@fairfaxcounty.gov. 

Necessary Special Requirements: 

• The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.  

If you have any questions, please email FCPAJOBS@Fairfaxcounty.gov or visit us online at www.fairfaxcounty.gov/parks/jobs-internships. 

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.  

Fairfax County Park Authority prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.  
 

Summer Entertainment Series Site Manager

Location: Mason District Park Amphitheater, Annandale, VA
Pay: $18 per hour

Schedule for 2025:

• Every Friday, and Sunday evening, from June 20 to August 16, 2025, from 4:00 to 10:30 p.m.
• Every Saturday morning, from June 14 to August 16, 2025, from 8:30 to 11:30 a.m.
• Estimated 17 hours/week

Responsibilities: The incumbent will be responsible for opening and closing the amphitheater before and after Summer Concert Series Shows in the evenings on Fridays, and Sundays on the dates listed above and on the listed Saturday mornings. Incumbent will have access to a small utility vehicle to navigate between the stage, sound deck, parking lot and park area. Typical duties are as follows:

• Preparing the amphitheater for the concert by unlocking the dressing and storage rooms, turning lights on, making sure the stage is clean, the seating area is clean, the restroom facilities are open and useable, parking area has no issues, hanging the US flag and Supporter of Mason District Park banner, placing donor signs by the sound booth and directional signs from the park entrance leading to the amphitheater, etc.
• In case of inclement weather or any other issues with the amphitheater, support facilities and parking, contact Shera White, Events and Volunteer Manager, to discuss options.
• Greeting sound crew and making sure they have access to power, storage room, etc. Contact Shera White if sound crew has not arrived by 5:00 p.m.
• Greeting performers and making sure they have access to the dressing rooms, power, etc. and have number of chairs they have requested and water in the refrigerator in the dressing room. Contact Shera White if performers have not arrived by 5:30 p.m.
• Setting up the entrance area to the seating area by the sound booth and making sure all items are on display – carboard fans, donor sign, donation box, etc.
• Check the parking area and the picnic shelter to ensure there is no picnic is taking place at the shelter that is taking up too much of the parking spaces. If so, let them know that the shelter is reserved for the concert and politely ask them to leave before 7p.m.
• If parking is full, assist cars to park on the lawn area next to the tennis courts. This could last until the show starts.
• Greeting Supervisor Jimenez, Mason District Supervisor and Rick Healy, FCPA Board member as they arrive and making sure they are assisted if need be. Be responsive to requests from Supervisor Jimenez and Park Authority Board members on site.
• While the performance is in progress, change the announcement board at the park entrance to display the next show.
• Drive utility vehicle around the park to make sure there are no issues. Make a count of attendees during the performance.
• Record a count of the number of people attending the show.
• After the end of the concert, return all items back to where they belong, make sure everyone has left and stage is cleaned for next show, turn lights off and lock the storage rooms.
• Complete and report the weekly attendance report and concert related issues. Report any maintenance issues.

For rainouts or cancelations, hours may be shortened or canceled for the day per FCPA procedures. The above tasks are performed for evening shows. Morning shows are shorter, so the duties are modified, with no sound company.

To apply: Please email your resume to FCPAJOBS@fairfaxcounty.gov. 

Note: This position may not exceed 900 hours per calendar year and is not eligible for benefits. 

Necessary Special Requirements: 

• The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.  

If you have any questions, please email FCPAJOBS@Fairfaxcounty.gov or visit us online at www.fairfaxcounty.gov/parks/jobs-internships. 

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.  

Fairfax County Park Authority prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.