All mobile vending permits expire on December 31st of the year issued.
Each park requires a separate application and $200 non-refundable minimum deposit fee. Once approved, the vendor is then responsible for providing the Park Authority with a monthly statement of gross revenue from park sales and paying $200 or 15% of the monthly revenue, whichever is greater. The monthly submittal form can be found on the website along with a SAMPLE for reference.
A copy of a current insurance certificate is required by the FCPA within two weeks of notice of application approval. This certificate should identify Commercial General Liability insurance coverage to protect the participants. The Fairfax Board of Supervisors, Fairfax County Park Authority and its officers, employees and volunteers shall be named as “additional insured” on the policy, and it shall be stated on the insurance certificate.
Each approved vendor will be issued a visual permit by the Park Authority to be displayed on the mobile food truck at all times. The visual permit will list contact information for the Park Authority and the park name and vendor pad location where the vendor is approved.
Requests for amplified sound should be submitted with the application package. Requests will be considered on a case-by-case basis and the Park Authority reserves the right to terminate amplified sound at any time.
Vendors will not have access to any utilities such as water or electricity. A self-contained mobile food truck must be able to operate as a stand-alone vending operation.
Advertising signage for mobile food sales is not permitted in the parks other than the signage that is attached to the mobile vending unit. Signage on the unit must be printed and legible, and must include the company’s name.
Vendors must provide trash and recycling receptacles and pick-up all trash within 30 feet of the vending pad. All trash and any other waste including grease and grey water must be removed from the park before leaving each day. Vendors may use dumpsters in the park to dispose of trash if available.
Vendors may not sell or advertise alcohol, tobacco products, lottery products, gum, sunflower seeds, or individually wrapped candies. Alcohol is NOT permitted on park property at any time.
If someone is parked on an assigned vendors parking pad, the vendor may politely inform the unauthorized party that the space is reserved. If the vendor does not feel comfortable approaching the unauthorized party, the vendor should contact the police non-emergency phone number listed on the permit.
If other vendors appear on site, begin selling items and do not have a Fairfax County Park Authority permit, please call the police non-emergency phone number that is listed on your permit.
Vendors cannot assume exclusive use of any park for mobile vending services. The Park Authority may, at any time, add additional vending pads to parks in order to meet the demand of park users. In addition, the Park Authority manages events at various parks throughout the year and may schedule multiple vendors to sell food and/or merchandise. Private groups reserving areas of the park may contract with their own mobile vending service or caterers for their event and are under no obligation to give permitted vendors within that park notification. Permitted mobile food vendors are not allowed to approach groups participating in reserved events.
Fairfax County Park Authority expects vendors to provide consistent and frequent service and all payments to be made on time. Vendor’s staff shall maintain the highest level of customer service and cleanliness relating to a family-oriented atmosphere for the public. The Fairfax County Park Authority reserves the right to cancel a permit for non-payment, if the vendor’s use conflicts with other park users or activities, if the vendor exceeds the scope for which the permit was issued, if the vendor does not comply with all Park Authority rules, policies and regulations, or for any other due cause.
Vendors can cancel their permit at any time. In order to remain in good standing, the Fairfax County Park Authority requires a minimum of 30-days’ notice of cancelation. Refunds will not be issued for any reason. The vendor remains responsible for all payments prior to the cancelation notification. Along with the notice of cancelation, vendors are required to return their permit to the Park Authority.
Vendors may not be in the park before park opening (dawn), or after closure. All facilities without athletic field lights close at dusk. Closing schedules for lighted athletic field facilities’ vary seasonally. During the winter season December 1 – February 28, lights are turned off at 9 p.m. All other times, the lights are turned off between 10 p.m.-11 p.m. Dunn Loring Park is the only vendor location that does not have any lighted facilities and closes at dusk each day.
Please call: Duston Meyers
Mobile Food Vending Project Coordinator
703-324-8730